Role

Members

Primary Responsibilities

Communication

Sponsor

Bart Dahlstrom, Associate Director, IS&T Admin Systems

  • Provide overall direction, goals & funding
  • Approve charter, scope, milestones, budget
  • Remove obstacles
  • Monthly written status report
  • Invitation to attend steering committee 1st Monday each month

Steering Committee

  1. Bart Dahlstrom (Associate Director, IS&T Admin Systems)
  2. Bill VanSchalkwyk (Managing Director, EHS Programs)
  3. Gerry O'Toole (Director of HR/Payroll)
  4. John Doyle (Assistant Director, Procurement)
  5. Magdalene Lee (Assistant Controller)
  6. Marty Dugal (Assistant Director, Facilities Operations)
  7. Mary Weiss (Associate Director, IS&T Data Management)
  8. Steve Buckley (Associate Director, IS&T Sys Engineering)
  9. Wayne Turner (Director of Bus. Partnerships & Operations)
  • Provide oversight, schedule resources
  • Define roles & responsibilities
  • Set standards, guidelines, processes, metrics
  • Remove obstacles, resolve issues
  • Approve go/no go decision
  • Monthly steering committee meetings - October - January
  • 10/4/2010
  • 11/1/2010
  • 12/6/2010 (Tentative) Go/No Go decision
  • 1/4/2011 (Tentative) Post project review

Project Manager

Frank Quern

  • Complete project on time, on budget
  • Manage overall project: plan, track progress, resolve issues, escalate when necessary, ...
  • Communicate: with project team, sponsors, steering committee, stakeholders, broader community
  • Ensure appropriate business and IS&T resources are assigned to project tasks
  • Coordinate work among project teams, data warehouse, OIS, IS&T help desk, ...

 

Transport Coordinator

John Tuttle

  • Define process, lists, tracking procedures
  • Plan and track effort to move pending transports to production before freeze
  • Manage any critical transports during freeze to ensure they are included in upgrade
  • Manage all transports related to support pack project

 

Core Team: Technical Leads

  1. Basis/security - Ron Parker
  2. Basis/authorizations - George Petrowsky
  3. ABAP, ITS - Wai-Ming Li
  4. Web - Rich Murphy
  5. DW - Scott Thorne
  • Prepare environments
  • Apply support packs
    related to support pack project * Execute SF3 modification testing; Resolve & retest issues
  • Unit test (joint with functional team)
  • Analyze & resolve issues
  • Execute cutover activities
  • Coordinate work of basis team and developers
  • Weekly core team meeting - Monday 9:00-10:00 W92-North Station starting 9/1/2010
  • Kick off meeting TBD (week of 9/6)
  • sap-upgrade-core@mit.edu
  • project wiki

Core Team: Functional Leads

  1. HR/Payroll Testing Coordinator - Mary Donovan
    1. Benefits
    2. Compensation
    3. Human Resources (Service Center)
    4. Payroll
    5. Pension Payroll
    6. Enterprise Learning
  2. AP/EHS/FI/PO Testing Coordinator - Ken Le Vie
    1. AP
    2. EHS
    3. Travel
    4. Procurement (xECAT3)
    5. Facilities
    6. Parking
    7. ECAT3
    8. SMART (Singapore)
  3. Functional Team leads
    1. Julie Block (HR/Pay)
    2. Siobhan Cunnigham (AP/EHS/FI/PO)
  • Unit testing (joint with technical team, track and report process)
  • System integration testing (define scope, update & execute scripts, track and report progress)
  • User acceptance testing (assist if needed)
  • Serve as primary liaison with business owners
  • Analyze & resolve issues
  • Execute cutover activities
  • Coordinate work of business analysis and business owners
  • Weekly core team meeting - Monday 9:00-10:00 W92-North Station starting 9/1/2010
  • Kick off meeting TBD (week of 9/6)
  • sap-upgrade-core@mit.edu
  • project wiki

Core Team: QA

  1. Wendy Bastos
  2. Sharron Sawyer
  • Define & communicate process & templates to manage test cases
  • Set standards for quality assurance process
  • Oversee QA work on the project
  • Weekly core team meeting - Monday 9:30-10:00 W92-North Station starting 9/1/2010
  • Kick off meeting TBD (week of 9/6)
  • sap-upgrade-core@mit.edu
  • project wiki

Extended Team

  • ist-sap@mit.edu 
    • which includes all IS&T staff supporting SAP.
    • Conact Frank Quern, Kevin Lyons or Bart Dahlstrom if you are not on the list and think you should be.
  • Perform tasks as directed by core team leads
  • Kick off meeting in September, before SAPbiz kickoff
  • ist-sap@mit.edu
  • project wiki

Business Owners

  1. GL Reporting, JV - Magdalene Lee, Lisa Monks
  2. HR/Payroll - Leslie Wright
  3. HR/Benefits - Anne Lafleur/Judy Raymond, Diane Johnston
  4. Facilities - Lisa St. Croix
  5. Stockroom - Tammy Doyle
  6. EHS - Laurie Veal
  7. Spons. Billing - Jean Roberge/Sue St. Croix
  8. Gen AR - Donna Cairns
  9. Cashiers - Cheryl Whelan
  10. Property: Kevin Milligan
  11. Fund Centers: Peggie McGrath
  12. IST Telecom: Allan Wallace
  13. Tech Review: Jim Coyle
  14. AP - John Larkin, Wayne Dwyer
  15. Procurement - John Doyle, Mike McNamara
  16. eCAT - John Doyle
  17. Travel - Kathy McGrath
  18. SMART - John Larkin, Mike McNamara
  19. OSP - Steve Dowdy
  20. OBO - Rob Slauzis
  21. Pcard - Kathy McGrath, Kim Harmon
  22. EL - Jane White
  • Perform user acceptance testing (define scope, update & execute scripts, retest as needed)
  • Report issues via RT
  • Train end users if any changes are discovered (none anticipated)
  • Sign-off that updated system is accepted for your business area and support packs can move to production
  • Perform any business cut-over activities
  • Validate production system (define criteria, validate system)
  • Kick off meeting @ 9/22/2010 SAPbiz meeting
  • Every other week at SAPBiz or as required
  • Meeting minutes and updates available on this wiki
  • project wiki
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