Things the EC might want

 

Advice/Resources for officers

General Advice 

The club depends on volunteers to run, so to keep it running, we also need more volunteers. We need to always be trying to get more people involved, so there will be people to run the club in the future. As an officer, you should try to delegate. There are people in the club who are willing to help, but it can be hard to to find them. While you can ask other officers, they are already heavily involved in the club. Try to get new people involved. While it's a good idea to solicit volunteers by emailing tech-squares@ or asking during announcements, if you need somebody, you will often need to ask individuals  – people are more likely to say yes if they are approached individually. 

Keep other people informed. Tell the officers list what you're doing, and try to keep the club informed of goings on. If you want advice, or are planning something controversial, you can ask others for ideas. Maybe someone will have a good idea, and, at the very least, people will have the chance to contribute and get involved. Typically, emails to the club have been drafted in Google Docs with the link sent to tech-squares-officers@ or officers' Discord for suggestions/editing, which helps ensure they're understandable, nothing gets missed, etc..

Keep the club running is the most important thing. Improving the club can also be useful; if you have ideas and the time, go for it. But, if you don't have the time, maintaining the status quo will generally keep the club running.

Never respond to email when upset.

We are an MIT student club. That means in everything we do, MIT students come first. When you are discussing any issue, you should always consider: “How will this affect the MIT students?” When you are talking about recruiting someone for a task or as an officer, MIT students always have preference. The more students are involved, the more student perspective and student feel the club has, and the more likely we are to attract more students. Most of the non-students that dance with us have the experience of dancing with the club for many years, most while they were students. It is helpful that they have no schoolwork to drown in at the end of term and they are often around during Institute holidays rather than traveling to homes far away. However, they too understand that it’s the MIT students that make this club what it is.

Resources

Information and advice on how to do your job are on these pages: President, Treasurer, Publicity Coordinator, and Class Coordinator

The club also has an athena locker (/mit/tech-squares) which contains the source files for our website, and the flies for governing documents, lessons, and job descriptions. It also has a number of old files. Most of the files are under version control, so if you add files or make changes, you should check them in. What's in the Athena Locker describes some of the contents of the locker. Over the last few years, more has been migrating to our GitHub and (especially) GitLab, as well as our Google Drive.

Tech Squares has an office in W20-423. Some officers have card-reader access to this.