Taking Minutes at Meetings
Someone (usually the Secretary) should take notes at all club meetings and all open officer meetings.
When taking minutes, there are some things that should be included and some that should not.
Do Include:
- Who was present at officer meetings or how many were present for club meetings
- The results of all votes (except those that are not public)
- A summary of discussions
- All agenda items that were discussed
- Things that would be of interest to club members who missed the meeting
- Things that future club members or officers might want to refer to later
It isn't necessary to take verbatim minutes - instead a summary of what was talked about is fine.
Do NOT include:
- Anything that was said during closed meeting (note that elections usually have parts that are closed meeting when the candidates are kicked)
- The discussion and votes about which class members to graduate
- Anything said at closed meetings
- Anything that you wouldn't be comfortable with any club member reading (now or in the future)