Gate
Tech Squares Weekly JobDescription
Responsible is responsible for seeing that admission (gate) is taken at the door door starting about 15 minutes before the dance starts until about the the third tip. Responsible for keeping cash box safe
When
Starting at 7:40pm on Tuesdays, or 20 minutes before any event begins.15 minutes before squares start (Squares start at 8pm.)
What you need
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- Briefcase
Responsibilities
At the beginning of the night,
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- Take out the guestbook and write today's date under the previous weeks.
- Start a new gate sheet by filling in the date and who is doing gate.
- Count the cash box (cash and checks) and write the total down
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- . Note that there may be cash and ckecks under the insert. You can assume the bundled bills are
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- correct.
- Take out pens, sharpies, and stick on name tags for guests
During the night,
- When club members check in with you, check them off on the attendance sheet. Take admission from those who do not have subscriptions.
- Also note what club members are present who have not checked in -- check off those who have subscriptions, and mark Os for those who haven't paid. You should remind them to pay if you get the chance.
- Guests should sign in the guestbook, and pay admission.
- If someone buys a subscription, write the relevant information down on the gate sheet. If it is for the current time, draw a line through the dates next to their name on the attendance sheet.
- If someone buys something else (badge, t-shirt, etc), fill it out on the gate sheet.
Notes
• Guest book should be made available. It should be set out with the date written on the top of the next blank page and guests should be encouraged to sign in.
• Attendance should be taken for all club members.
• Admission should be taken for all those without subscriptions.
• During subscription season, record names of people who buy subscriptions at the bottom of the bookkeeping form in the white binder, and draw a line on the attendance list indicating that they have a subscription.
• After the second club tip or 9pm, close gate.
Put the cash box under the caller’s table. Never leave the cash box on the gate table unattended.Notes
• Be low-key about the money. Close Try not to wave the cash around a lot, and close the cash box whenever you’re you're not using it, and put any bills larger than $1 under the tray (MIT regulations). If you must leave gate unattended, please please be sure to put the box under the caller’s caller's table.
• If you don't know the name of a dancer, ask someone for help.
• If someone owes gate money but they're across the room, ask someone to go and send them over to you.
• At least one person should be at gate from when the dance starts until the end of the 3rd tip. If a square is short one person and you are the only person around who can who can dance, you can close gate by putting the cash box under the caller’s table caller's table while you dance.
At the end of the third tip, put the cash box under the caller's table, but leave the gate sheet and attendance sheet out for books.
Thanks for helping with this very important job!