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This process is used to request that a new user be added to the e-Builder system and to a project if that information is submitted.

Note

Use this process to add new users (i.e., people who are not currently in e-Builder) to the system. If known, the initiator may indicate projects to which the new user should be assigned.

  1. Click on "Processes" tab at the top of the e-Builder screen.
  2. On the right side of the screen, select the "99974 - z - e-B User Experience" project.
  3. Click on "Start Process" on the right side of the screen.
  4. Select 01.02 - New User Request & Assignment (NUSER)

If you are adding an existing e-Builder user to a project please follow the instructions for the 01.03 Add Resource to a Project (ADDRE)

. New users can be MIT employees or DoF vendors who have been awarded a project and require access to e-Builder.

Composition Setup
 

Process Details

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labelSummary
  • Primary Actor(s): The Project Manager, Program Manager, EHS Assignor or Administrative Assistant can initiate this processThe process can be started by any user, but is most often started by a project manager.

  • The new user request will be reviewed by the Finance, Vendor Manager, and the eB Admin then created and added to a project.
     

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labelProcess Map

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labelStep Descriptions

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1. Initiation

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The process can be initiated by the Project Manager, Program Manager, EHS Assignor or Administrative Assistant.

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2. MIT Employee (Decisional Step)

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  • The response to the question "Is New User an MIT Employee or Intern" as submitted by the initiator is evaluated.
  • If True (Yes) the next step is Timesheet Required.
  • If False (No) the next step is Vendor Manager.

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3. Accounting Manager Adds Information

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  • The accounting manager either adds or verifies the following information:
    • Normal Hours per Workweek
    • Employee Start Date
    • Employees Rate
    • Cost Object for Time Charges
  • The Accounting Manager takes the action: Submit.
  • The next step is Financial Officer.

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4. Vendor Manager

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  • The vendor manager determines if the Vendor exists in SAP and adds the SAP Vendor number.
  • The vendor manager optionally adds comments.
  • The vendor manager takes on of the following actions, Reviewed or Needs Revision.
  • If Reviewed is chosen the next step is e-Builder Admin Info.
  • If Needs Revision is chosen the next step is Requestor Revision.

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5. Needs Revision

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  • The initiator revises the request after reading the attached comments from the Vendor Manager.
  • The initiator takes the Resubmit action.

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6. Financial Officer Adds CATS #

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  • The financial officer adds the CATS Personnel # then takes the action: Submit.
  • The next step is e-Builder Admin Info.

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7. e-Builder Admin Info

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  • The e-Builder admin completes the process by adding the date completed.
  • The e-Builder takes the action: Completed.

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