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Result or Product of this Process
This process is used to request that a new user be added to the e-Builder system and to a project. New users can be MIT employees or DoF vendors who have been awarded a project and require access to e-Builder.
Process Details
1. Initiation
The process can be initiated by the Project Manager, Program Manager, EHS Assignor or Administrative Assistant.
2. MIT Employee (Decisional Step)
- The response to the question "Is New User an MIT Employee or Intern" as submitted by the initiator is evaluated.
- If True (Yes) the next step is Timesheet Required.
- If False (No) the next step is Vendor Manager.
3. Accounting Manager Adds Information
- The accounting manager either adds or verifies the following information:
- Normal Hours per Workweek
- Employee Start Date
- Employees Rate
- Cost Object for Time Charges
- The Accounting Manager takes the action: Submit.
- The next step is Financial Officer.
4. Vendor Manager
- The vendor manager determines if the Vendor exists in SAP and adds the SAP Vendor number.
- The vendor manager optionally adds comments.
- The vendor manager takes on of the following actions, Reviewed or Needs Revision.
- If Reviewed is chosen the next step is e-Builder Admin Info.
- If Needs Revision is chosen the next step is Requestor Revision.
5. Needs Revision
- The initiator revises the request after reading the attached comments from the Vendor Manager.
- The initiator takes the Resubmit action.
6. Financial Officer Adds CATS #
- The financial officer adds the CATS Personnel # then takes the action: Submit.
- The next step is e-Builder Admin Info.
7. e-Builder Admin Info
- The e-Builder admin completes the process by adding the date completed.
- The e-Builder takes the action: Completed.