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MIT Practice

Use for all resource collection level records EXCEPT for sets of student records and faculty and staff personnel records, where no intellectual property note is used at all.

Generally, this note field is labeled as "Intellectual Property Rights," however, an additional note labeled "Conditions Governing Use" may be used in collections where the only item is in non-text format and it constitutes the entire collection.

In cases where there are restrictions on reproduction placed by the donor, use a statement at the collection level description that specifically describes restrictions on reproduction.

Additional notes may be placed at the series, folder, or item level.

Standard Text for Intellectual Property Rights

MC Collections

Access to collections in the Department of Distinctive Collections is not authorization to publish. Separate written application for permission to publish must be made to Distinctive Collections. Copyright of some items in this collection may be held by respective creators, not by donor of collection.

AC Collections

Access to collections in the Department of Distinctive Collections is not authorization to publish. Separate written application for permission to publish must be made to Distinctive Collections. Copyright of some items in this collection may be held by respective creators, not by creator of collection.

Public Domain (rarely used)

Material in this collection is in the public domain.

Examples for Conditions Governing Use

Note

To be used if the note is about physical use.

Condition of media needs to be reviewed.  There may be restrictions on use.

Series, Folder, or Item Level

Use a statement at the collection level description that specifically describes restrictions on reproduction. A few collections have photocopy restrictions on items placed on them by donor.

Example

No reproduction of oral history transcripts without permission of interviewee.