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  • Selected DDC ranges are determined according to ongoing collection policies. We are currently working in the 300's.
  • Materials are inspected on the shelves and an initial assessment as to whether they are serial in nature, and catalog-able, is made.
  • Then, we check OCLC to determine if there is a bibliographic record for the items.
  • If we find a record, we add our holdings to it in OCLC.
  • If there is no record in OCLC, we can go ahead and create one, based on the items in hand. Encoding level (ENCL:) should be set to I.
  • Less than CONSER-level records in OCLC are eligible for cataloging upgrade:
    • LC call numbers and LC subject headings are added.
    • Pre-ISBD / pre-AACR2 records (non-CONSER only) can be converted to AACR2/ISBD.
    • Open serial records (CONSER or non-CONSER) can be closed off, if the final issue is in hand.
    • Serial records (CONSER or non-CONSER) can be "backed up" if earlier or the earliest issue is in hand.
  • In all cases, whether to upgrade a record or not is based on the cataloger's discretion.
  • Whenever possible, non-CONSER records should be made to conform to the "CONSER standard record" practices.
  • Call numbers: All serials in the DDC Recon Project are assigned full LC-call numbers. Cutters must be checked against MIT's shelf-list to avoid conflicts with previously established call numbers. LC call numbers assigned by institutions other than LC (e.g. in MARC fields 090 or 050:14) may be accepted without re-analysis; however, again: all Cutters must be checked against MIT's shelf list.
  • The final step of cataloging in OCLC involves adding to the record two local fields:
    • Wiki Markup
      {{910 RECON\[cataloger's intials\]\[YYMMDD\]}} (?) This field goes into the local bib., so that we know who cataloged the serial and when.
    • Wiki Markup
      {{949 \|z Serial \|a x \|g \[summary holdings statement\]}} (?) This is an "expansion code", which will be converted to a proper holdings record once the bib. comes over from OCLC into Barton.
  • Next day process: Records cataloged in OCLC appear in Barton the following day. "Next day" process involves updating the holdings record, creating item records and adding bar-codes, and finally housing the material (if necessary) and placing it on the "wall" in LSA. Once a month, items on the wall are removed to off-campus storage.