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h4. *{+}Finance Resources |
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| - Travel Voucher Form
- Travel Advance Form
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SAIS Finance Contacts:
General Requests: sais-finance@mit.edu
Corinne Hamilton
Financial Assistant
Information Services & Technology
Massachusetts Institute of Technology
Room W92-210
77 Massachusetts Ave.
Cambridge, MA 021394307
Voice: 617-253-5198
Fax: 617-253-9661
Email: cbutler@mit.edu
| Amber Fearon
Senior Financial Business Consultant
Information Services & Technology
Massachusetts Institute of Technology
Room W92-210
77 Massachusetts Avenue
Cambridge, MA 02139-4307
Voice: 617-715-5330
Fax: 617-253-9661
Email: afearon@mit.edu |
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| *{+}General Resources{+}* | | |
| * *Request for Payment*
** [Request for Payment - Mac|https://vpf.mit.edu/site/content/download/1704/6046/file/reqpay_mac.xls]
** [Request for Payment - Windows|https://vpf.mit.edu/site/content/download/1726/6122/file/reqpay_win.xls]
* *$100K / New Consultant Required Documents*
** [$100K/ New FTE/ New Consultant Form|^100K FTE Consulting Request Form.docx]
** [Selection of Source Form|https://vpf.mit.edu/site/content/download/1809/6413/file/form2.5A.doc]
** [Selection of Source EXAMPLE|https://vpf.mit.edu/site/content/download/3814/18615/file/Sample%20SoS.pdf]{color:#ff0000}{*}Additional Required forms for hiring Independent{*}{color} \\
{color:#ff0000}{*}Contractor{*}{color} (See Below)\\
* Resume
* [Independent Contractor Form|https://vpf.mit.edu/site/content/download/787/2686/file/Form%204.15A%20-%20Independent%20Contractor%20Information%20Web%20Form2.doc]
* [Independent Contractor Instructions|http://vpf.mit.edu/site/procurement/policies_procedures/independent_contractor_instructions] | * *Travel Voucher Form*
** [Travel Voucher Form - Mac|http://vpf.mit.edu/site/content/download/900/3074/file/trav_mac-revised%202.17.10.xls]
** [Travel Voucher Form - Windows|http://vpf.mit.edu/site/content/download/863/2962/file/trav_win-revised2.17.10.xls]
* *Travel Advance Form*
** [Travel Advance Form - Mac|http://vpf.mit.edu/site/content/download/860/2950/file/travadv2009_mac.xls]
** [Travel Advance Form \-Windows|http://vpf.mit.edu/site/content/download/861/2954/file/travadv2009_win.xls] | * *New Daptiv User Form*
** [Daptiv Request-New User Form|^daptive request - new user.xls] |
| *{+}SAIS Project Planning{+}* | | |
| {color:#333399}* Project Request{*}{color} \\
{color:#333399}(Before Business Case Submission){color}\\ | * * {color:#333399}{*}Project Start-up{*}{color}\\ | * * {color:#333399}{*}Ongoing Project{*}{color}\\ |
| Prior to all Business Case submissions (internal projects and \\
external submission to sponsors) an SAIS Project Cost \\
Template must be completed and submitted to SAIS Finance. \\
{color:#000000}{*}All submitted Business Cases{*}{color} {color:#000000}{*}{_}must{_}{*}{color} {color:#000000}{*}use the submitted{*}{color} \\
{color:#000000}{*}SAIS Project Cost Template.*{color}\\
SAIS Project Cost Template *{_}{+}must include{+}{_}*:\\
* List of Resource Types (Internal & External)
* Estimated Hours on Project for each Resource Type
* Estimated Other Costs (Software, Hardware, Etc.)
* Estimated Ongoing Support\\
Once completed send completed SAIS Project Cost Template\\
to {color:#333399}{*}{+}sais-finance@mit.edu{+}{*}{color}. It is recommended that all project \\
managers set up an in-person meeting with SAIS Finance to\\
discuss assumptions and issues\\ | Once the Project Request has been approved by an \\
External Sponsorship group or IS&T Management\\
(only for non-sponsored IS&T projects) Project \\
Manager must :\\
\\
1. Send email to SAIS Finance with the following \\
information:
* Project Name (must match Daptiv Name)
* Brief Description of Project (2-3 sentences)
* Project Time Frame
* Approved Budget
* Software Development or GIB funding2. Set up project in Daptiv using SAIS approved \\
Projects Tasks *ONLY*:
* Plan
* Design
* Development
* Test
* Implementation
* User Testing
Instructions on setting up projects in Daptiv can \\
be found in the <!-- /* Font Definitions */ @font-face {font-family:"Cambria Math"; panose-1:2 4 5 3 5 4 6 3 2 4; mso-font-alt:"Calisto MT"; mso-font-charset:0; mso-generic-font-family:roman; mso-font-pitch:variable; mso-font-signature:-1610611985 1107304683 0 0 159 0;} @font-face {font-family:Calibri; panose-1:2 15 5 2 2 2 4 3 2 4; mso-font-alt:"Arial Rounded MT Bold"; mso-font-charset:0; mso-generic-font-family:swiss; mso-font-pitch:variable; mso-font-signature:-1610611985 1073750139 0 0 159 0;} /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal {mso-style-unhide:no; mso-style-qformat:yes; mso-style-parent:""; margin:0in; margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri","sans-serif"; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} span.EmailStyle15 {mso-style-type:personal; mso-style-noshow:yes; mso-style-unhide:no; mso-ansi-font-size:11.0pt; mso-bidi-font-size:11.0pt; font-family:"Calibri","sans-serif"; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi; color:windowtext;} .MsoChpDefault {mso-style-type:export-only; mso-default-props:yes; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} @page Section1 {size:8.5in 11.0in; margin:1.0in 1.0in 1.0in 1.0in; mso-header-margin:.5in; mso-footer-margin:.5in; mso-paper-source:0;} div.Section1 {page:Section1;} -->Daptiv User Guide/* Font Definitions */ @font-face {font-family:"Cambria Math"; panose-1:2 4 5 3 5 4 6 3 2 4; mso-font-alt:"Calisto MT"; mso-font-charset:0; mso-generic-font-family:roman; mso-font-pitch:variable; mso-font-signature:-1610611985 1107304683 0 0 159 0;} @font-face {font-family:Calibri; panose-1:2 15 5 2 2 2 4 3 2 4; mso-font-alt:"Arial Rounded MT Bold"; mso-font-charset:0; mso-generic-font-family:swiss; mso-font-pitch:variable; mso-font-signature:-1610611985 1073750139 0 0 159 0;} /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal {mso-style-unhide:no; mso-style-qformat:yes; mso-style-parent:""; margin:0in; margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri","sans-serif"; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} span.EmailStyle15 {mso-style-type:personal; mso-style-noshow:yes; mso-style-unhide:no; mso-ansi-font-size:11.0pt; mso-bidi-font-size:11.0pt; font-family:"Calibri","sans-serif"; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi; color:windowtext;} .MsoChpDefault {mso-style-type:export-only; mso-default-props:yes; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} @page Section1 {size:8.5in 11.0in; margin:1.0in 1.0in 1.0in 1.0in; mso-header-margin:.5in; mso-footer-margin:.5in; mso-paper-source:0;} div.Section1 {page:Section1;}/* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:10.0pt; font-family:"Times New Roman","serif"; mso-fareast-font-family:"Times New Roman";} | Once a project is approved, all further forecasting and \\
planning is to be done in the SAIS Resource Model. Every\\
month the SAIS Resource Model will be updated with \\
Daptiv actual hours. Quarterly each Team Lead and Manager\\
will be required to update all support, enhancement and \\
project time for all of their direct reports. \\
Due Dates for Updates, Quarterly Forecasting and Completed \\
Timesheet can be found on the {color:#333399}{*}{+}SAIS Planning Calendar{+}{*}{color}.\\
The Next Due Date for:\\
Timesheets:\\
Daptiv Actuals: 3/30/10\\
Q3 Updated Forecasts: 4/12/10\\
Link to Planning Models:\\
\\
[SAIS Resource Model|istsaisfinance:Resource Model] |
*{+}SAIS Finance Contacts:+*
General Requests: sais-finance@mit.edu
|| Corinne Hamilton \\
Financial Assistant \\
Information Services & Technology \\
Massachusetts Institute of Technology \\
Room W92-210 \\
77 Massachusetts Ave. \\
Cambridge, MA 021394307 \\
Voice: 617-253-5198 \\
Fax: 617-253-9661 \\
Email: cbutler@mit.edu \\ || Amber Fearon \\
Senior Financial Business Consultant \\
Information Services & Technology \\
Massachusetts Institute of Technology \\
Room W92-210 \\
77 Massachusetts Avenue \\
Cambridge, MA 02139-4307 \\
Voice: 617-715-5330 \\
Fax: 617-253-9661 \\
Email: afearon@mit.edu ||
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