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- As we create new collections, it is useful if there is consistency in the filenames assigned to digital objects. This document contains a recommended filenaming schema developed in 2008 for use in the MIT Libraries: https://wikis.mit.edu/confluence/x/-wIrAQEach . While each collection will impose its own restrictions on file names, but following the requirements outlined in this document will ensure basic consistency across collections and make later processing of the files much easier. In general, we won't change the file names on born-digital material unless the names violate the Requirements and Best Practices in this document.
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- Each project is reviewed for the ingest procedure preferred and recommended. There is flexibility on batch importing based on the origin of data.
- All projects are mapped to Dublin Core for DSpace/Dome.
- Projects that include fewer than 50 reports will have a temporary hire or student worker load via single item submission instead of batch loading. The metadata script for single item submission can be found here https://wikis.mit.edu/confluence/display/LIBMETADATA/MDBESTPRACSwrkflwDSpaceSubmission
- Projects that contain 50 item records are or more are generally recommended for batch loading performed by DOT (Carl Jones) if agreed upon by project sponsor.
- Deposits to the repository are permanent unless General Counsel and Steering Committee recommended removal.
- Administrators of collections in the repository should be kept to a minimum. In Dome, Carl Jones and Beverly Turner will have access to all collections. Andrea Schuler will be given access to all Rotch Visual Collections. Sean Thomas and Carl Jones will be given access to all batch projects in DSpace@MIT.
- DSpace generates a version of checksum reports.
- For Technical Reports/Working Papers we will submit only submit the pdf into DSpace and exclude the original tiff files used to compile the pdf. DECISION FROM IRL NEEDED
- All files used to create items in Dome are kept in Dome. For example: Original tiff files used to create pdf of interviews for Perceptual Form of the City are included in the item record in Dome. However, the tiff files are suppressed from public view.