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- These operating principles apply to DSpace DSpace@MIT and Dome, including items that are digitized (referred to as born-digital) and those that need to be digitized.
- There is a two-step nomination process for digital projects including a consultation from DOT. The purpose of the process is to prevent spending extensive time on developing a project that is ultimately not feasible or fundable.
- For most projects, we develop a wiki page to track progress and document decisions.
Selection:
Items selected must be free of any rights issues. Visit the Office of Scholarly Publication website for copyright information.
These criteria were developed by the DOME Selection Criteria Task Force in 2009 and have been in use since then.
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- Tom Rosko, Nina Davis-Millis, and a representative from Specialized Content and Services (SCS) will make descriptive and preservation metadata policy decisions. DOT will refer to this group for policy questions.
- Jolene de Verges, Rob Wolfe, and Mikki Simon MacDonald will make descriptive and preservation metadata operational decisions. DOT will refer to this group for operational questions.
- Majority rules: if over half the project is already cataloged to one standard then the remaining items will be cataloged to the same standard.
- Catalog from the digital copy whenever possible this adds the benefit of quality control of scanning.
- A Barton record will not be created if the only copy is a digital copy in DSpaceDSpace@MIT. Instead it is recommended that creation of a series page in Barton with a link to DSpace the DSpace@MIT collection suggesting that reports can be found in our repository.
- The Metadata Services unit creates and maintains a wiki page for each project to document decisions made and best practices learned.
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- Each project is reviewed for the ingest procedure preferred and recommended. There is flexibility on batch importing based on the origin of data.
- All projects are mapped to Dublin Core for DSpace/Dome.
- Projects that include fewer than 50 reports will have a temporary hire or student worker load via single item submission instead of batch loading. The metadata script for single item submission can be found here https://wikis.mit.edu/confluence/display/LIBMETADATA/MDBESTPRACSwrkflwDSpaceSubmission
- Projects that contain 50 item records or more are generally recommended for batch loading performed by DOT (Carl Jones) if agreed upon by project sponsor.
- Deposits to the repository are permanent unless General Counsel and Steering Committee recommended removal.
- Administrators of collections in the repository should be kept to a minimum. In Dome, Carl Jones and Beverly Turner will have access to all collections. Andrea Schuler will be given access to all Rotch Visual Collections. Sean Thomas and Carl Jones will be given access to all batch projects in DSpace@MIT.
- DSpace generates a version of checksum reports.
- For MIT Technical Reports/Working Papers we will submit only the pdf into DSpace and exclude the original tiff files used to compile the pdf. DECISION FROM IRL NEEDED
- All files used to create items in Dome are kept in Dome. For example: Original tiff files used to create pdf of interviews for Perceptual Form of the City are included in the item record in Dome. However, the tiff files are suppressed from public view.