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Role

Members

Primary Responsibilities

Communication

Sponsor

Bart Dahlstrom, Associate Director, IS&T Admin Systems

  • Provide overall direction, goals & funding
  • Approve charter, scope, milestones, budget
  • Remove obstacles
  • Monthly written status report
  • Invitation to attend steering committee 1st Monday each month

Steering Committee

  1. Bart Dahlstrom (Associate Director, IS&T Admin Systems)
  2. Bill VanSchalkwyk (Managing Director, EHS Programs)
  3. Gerry O'Toole (Director of Financial Operations)
  4. John Doyle (Assistant Director, Procurement)
  5. Magdalene Lee (Assistant Controller)
  6. Marty Dugal (Assistant Director, Facilities Operations)
  7. Mary Weiss (Associate Director, IS&T Data Management)
  8. Steve Buckley (Associate Director, IS&T Sys Engineering)
  9. Wayne Turner (Director of Bus. Partnerships & Operations)
  • Provide oversight, schedule resources
  • Define roles & responsibilities
  • Set standards, guidelines, processes, metrics
  • Remove obstacles, resolve issues
  • Approve go/no go decision
  • Monthly steering committee meetings - October - January
  • 10/3/2011
  • 11/7/2011
  • 11/28/2011 (Tentative) Go/No Go decision
  • 1/3/2012 (Tentative) Post project review

Project Manager

Frank Quern

  • Complete project on time, on budget
  • Manage overall project: plan, track progress, resolve issues, escalate when necessary, ...
  • Communicate: with project team, sponsors, steering committee, stakeholders, broader community
  • Ensure appropriate business and IS&T resources are assigned to project tasks
  • Coordinate work among project teams, data warehouse, OIS, IS&T help desk, ...

 

Transport Coordinator

John Tuttle

  • Define process, lists, tracking procedures
  • Plan and track effort to move pending transports to production before freeze
  • Manage any critical transports during freeze to ensure they are included in upgrade
  • Manage all transports related to support pack project

 

Core Team: Technical Leads

  1. Basis/security - Ron Parker
  2. Basis/authorizations - George Petrowsky
  3. ABAP, ITS - Wai-Ming Li
  4. Web - Rich Murphy
  5. DW - Scott Thorne
  • Prepare environments
  • Apply support packs related to support pack project * Execute SF3 modification testing; Resolve & retest issues
  • Unit test (joint with functional team)
  • Analyze & resolve issues
  • Execute cutover activities
  • Coordinate work of basis team and developers
  • Weekly core team meeting - Monday 9:00-10:00 W92-North Station starting 9/19/2011
  • Kick off meeting TBD (week of 9/12)
  • sap-upgrade-core@mit.edu
  • project wiki

Core Team: Functional Leads

  1. HR/Payroll Testing Coordinator - Mary Donovan
    1. Benefits
    2. Compensation
    3. Human Resources (Service Center)
    4. Payroll
    5. Pension Payroll
    6. Enterprise Learning
  2. AP/EHS/FI/PO Testing Coordinator - Ken Le Vie
    1. AP
    2. EHS
    3. Travel
    4. Procurement (xECAT3)
    5. Facilities
    6. Parking
    7. ECAT3
    8. SMART (Singapore)
  3. Functional Team leads
    1. Frank Quern (HR/Pay)
    2. Siobhan Cunnigham (AP/EHS/FI/PO)
  • Unit testing (joint with technical team, track and report process)
  • System integration testing (define scope, update & execute scripts, track and report progress)
  • User acceptance testing (assist if needed)
  • Serve as primary liaison with business owners
  • Analyze & resolve issues
  • Execute cutover activities
  • Coordinate work of business analysis and business owners
  • Weekly core team meeting - Monday 9:00-10:00 W92-North Station starting 9/19/2011
  • Kick off meeting TBD (week of 9/12)
  • sap-upgrade-core@mit.edu
  • project wiki

Core Team: QA

  1. Wendy Bastos
  2. Kevin Muti
  • Define & communicate process & templates to manage test cases
  • Set standards for quality assurance process
  • Oversee QA work on the project
  • Weekly core team meeting - Monday 9:00-10:00 W92-North Station starting TBD
  • Kick off meeting TBD (week of 9/12)
  • sap-upgrade-core@mit.edu
  • project wiki

Extended Team

  • ist-sap@mit.edu 
    • which includes all IS&T staff supporting SAP.
    • Conact Frank Quern, Kevin Lyons or Bart Dahlstrom if you are not on the list and think you should be.
  • Perform tasks as directed by core team leads
  • Kick off meeting in September, before SAPbiz kickoff
  • ist-sap@mit.edu
  • project wiki

Business Owners

  1. GL Reporting, JV - Magdalene Lee, TBD
  2. HR/Payroll - Leslie Wright
  3. HR/Benefits - Anne Lafleur/TBD, Diane Johnston
  4. Facilities - Lisa St. Croix
  5. Stockroom - Tammy Doyle
  6. EHS - Laurie Veal
  7. Spons. Billing - TBDMeg Benson, Pam Schickling
  8. Gen AR - Donna Cairns
  9. Cashiers - Cheryl Whelan
  10. Property: Kevin Milligan
  11. Fund Centers: Peggie McGrath
  12. IST Telecom: Allan Wallace
  13. Tech Review: Jim Coyle
  14. AP - John Larkin, Wayne Dwyer
  15. Procurement - Scott BallJohn Doyle, Sara Malconian
  16. eCAT - Scott Ball
  17. Travel - Kathy McGrath
  18. SMART - John Larkin, TBDMagdalen Lee, Sara Malconian
  19. OSP - Steve Dowdy
  20. OBO - Rob Slauzis
  21. Pcard - Kathy McGrath, Kim Harmon
  22. EL - Jane White
  • Perform user acceptance testing (define scope, update & execute scripts, retest as needed)
  • Report issues via RT
  • Train end users if any changes are discovered (none anticipated)
  • Sign-off that updated system is accepted for your business area and support packs can move to production
  • Perform any business cut-over activities
  • Validate production system (define criteria, validate system)
  • Kick off meeting @ 9/14/2011 SAPbiz meeting
  • Every other week at SAPBiz or as required
  • Meeting minutes and updates available on this wiki
  • project wiki