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With few exceptions, we do not recommend anyone use Outlook 2011 for Macintosh as their email client to access their MIT Exchange email and calendaring. Outlook 2011 lacks the external file features found in both Apple Mail and Outlook 2010 for Windows which would make recovery from a failure straightforward and easy. Instead, Outlook 2011 for Mac stores all emails and calendaring data in one massive proprietary database that cannot be recovered once the database becomes corrupted. What's worse the chances for data corruption and actual performance degradation increases with the size of the data base.
Outlook 2010 on Windows
Microsoft Outlook 2010 has a nifty feature enabling users to create a pdf file to store emails locally. Microsoft has some instructions on how to do this here:
http://office.microsoft.com/en-us/outlook-help/create-an-outlook-data-file-pst-to-save-your-information-HA010355677.aspx
MS Outlook 2010 users should also be aware that pst files should not exceed 2GB in size. If your email archives are becoming too large you should break them up to keep these pst files under 2GB. Some instructions from Microsoft on how to manually manage this can be found here:
http://office.microsoft.com/en-us/outlook-help/archive-items-manually-HA010355564.aspx
Quota
The standard Email quota for Exchange users is 2GB. Sometimes research projects or administrative functions require users to keep more emails on record than the system may initially allow. To request a quota increase to 4GB, you can send an email to network-exchange@mit.edu asking for the quota increase up to 4GB. For more space than this, you may need your AO or Section head to make the request to network-exchange@mit.edu .
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