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- Move all folders and emails in your Exchange account (username@mit.edu or username@exchange.mit.edu) to the local "On My Mac" section on the left column list. All emails placed on "On My Mac" are local to the machine and will enable us to easily migrate these emails from your Mac account to the new employee's account. This means that they're no longer in your Exchange email and only on the Mac. Their presence in this location makes it easy for us to grab the folders and emails and copy them to a new user account and for set up in the new employee's email.
- Create a folder on your Mac's Desktop called "Files To New Employee" and put any and all files/or folders you would like your replacement to have into that folder.
- Document for the new employee all steps to any programs you use, especially to server volumes and databases.
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- Create the new user's computer account (if the new user is a temp, we may be asked not to create a new user account).
- If an account is created for the new user, they can keep using the old user account.
- Obtain Certificates for the new user.
- If a new user account is created, copy all files on the old desktop in "Files To New Employee" to the new user account of the new employee.
- If a new user account is created, copy all the email folders from the old Apple Mail account to the new user's email account folder in the user account "Library/Mai/V2/Mailboxes/" folder.
- Launch Apple Mail in the new user's account to build the index from the old emails. After it does this, add the new user's email account settings.