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Move all folders and emails in your Exchange account (username@mit.edu or username@exchange.mit.edu) to the local "On My Mac" section on the left column list in Apple Mail. All emails placed on "On My Mac" are local to the machine and will enable us to easily migrate these emails from your Mac account to the new employee's account. This means that they're no longer in your Exchange email and only on the Mac. Their presence in this location makes it easy for us to grab the folders and emails and copy them to a new user account for set up in the new employee's email.
Create a folder on your Mac's Desktop called "Files To New Employee" and put any and all files/or folders you would like your replacement to have into that folder.
Document for the new employee all steps to any programs you use, especially to server volumes and databases.

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Write all usernames and passwords on paper for your computer account access, and database access, and email access. server access. Do not give out your kerberos password.d Give a copy of this list of passwords to your supervisor as well as the new employee (if they need it). These passwords will be critical in maintaining key chains on the Mac account if this is desired. There are some instances where you don't want to do this especially if the keychains are tied to an MIT Kerberos account that will eventually be expired. We definitely won't need your kerberos password, so you don't need to include that one.
Run a final backup of your machine if you're using Time Machine or Windows Backup.

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Create the new user's computer account (if the new user is a temp, we may be asked not to create a new user account).
If an account is created for the new user, they can also keep using the old user account to access certain files should they need.
Obtain Certificates for the new user at https://ca.mit.edu/ca/ in the browser they would need.
If a new user account is created, copy all files on the old desktop in "Files To New Employee" to the new user account of the new employee.
If a new user account is created, copy all the email folders from the old Apple Mail account user's account in Macintosh HD/Users/username/Library/Mail/V2/Mailboxes (where username is the user's Mac account name) on the Mac to the new user's email account folder in the new user's Mac account "Library/Mai/V2/Mailboxes/" folder.
Launch Apple Mail in the new user's account to build the index from the old emails. After it does this, add the new user's email account settings.

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