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These don't get changed. However, you or others may notice errors in them (such as typos, things that need clarification, etc) and think of things to add to them (new policies, or old policies that should be codified). These notes should be collated somewhere. We're somewhat using Github issues for this.
In the Fall
The President should take a look at which policies are up for renewal. These should be announced to the club for discussion and proposed changes. Additionally, the president should look at the list of desired changes (see above) and announce those. Depending on how substantial changes are, EC or club meetings may be required.
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