On-Boarding:
- Once contact is considered "warm," update podcast interview scheduling sheet with potential times for SMEs
- Once SMEs have indicated availability on sheet, email interview request to potential interviewee with proposed time slots
- Once time slot confirmed, send interviewee a Release Form and schedule the interview (include SMEs, Laura, Dave L., Lana, and audio room).
- A few days before the scheduled interview, send interviewee prompts/questions that SMEs have prepared and uploaded here
- Day of interview - make sure audio room is open, recording equipment is set, and someone is waiting for interviewee in the lobby
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Post-Production:
- Dave L. sends initial edit to internal team for review
- Team responds with suggestions (make sure team responds quickly enough so that Dave has enough time to turn around edits)
- Dave L. incorporates suggestions, sends to team for final review
- Once final edit is approved: Send to Jean for transcription, upload episode to this dropbox folder, and update Podcast Schedule / Status confluence page with finished podcast
- The day the interview is scheduled to be published (usually a Wednesday), send Dropbox link to interviewee as a "sneak peak," not as approval, just as a heads up, thank them, etc., and ask that they share the episode on their social channels
- Once transcripts are received back from Jean, upload them to Transcripts folder on Google Drive and Podcast Schedule / Status confluence page
- Publish to site
- Publish to YouTube
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