Page History

Sponsor

Christine Meholic

• Provide overall direction, goals & funding
• Approve charter, scope, milestones, budget
• Remove obstacles

• Monthly written status report
• Invitation to attend steering committee 1st Monday each month

Steering Committee

1. Bart Dahlstrom
2. Wendy Bastos
3. Kevin Lyons
4. Ken Levie
5. Gillian Emmons
6. Christine Meholic

• Provide oversight, schedule resources
• Define roles & responsibilities
• Set standards, guidelines, processes, metrics
• Remove obstacles, resolve issues
• Approve go/no go decision

• Monthly steering committee meetings - October - January
• 10/5/2009 (Tentative)
• 11/2/2009 (Tentative)
• 12/7/2009 (Tentative)
• 1/7/2010 (Tentative)

Project Manager

Ken Levie

• Complete project on time, on budget
• Manage overall project: plan, track progress, resolve issues, escalate when necessary, ...
• Communicate: with project team, sponsors, steering committee, stakeholders, broader community
• Ensure appropriate business and IS&T resources are assigned to project tasks
• Coordinate work among project teams, data warehouse, OIS, IS&T help desk, ...

Transport Manager

John Tuttle

• Define process, lists, tracking procedures
• Plan and track effort to move pending transports to production before freeze
• Manage any critical transports during freeze to ensure they are included in upgrade
• Manage all transports related to support pack project

Core Team: Technical Leads

1. Basis/security - Ron Parker
2. ABAP, ITS - Wai-Ming Li
3. Web - Rich Murphy

• Prepare environments
• Apply support packs
  related to support pack project * Execute SF3 modification testing; Resolve & retest issues
• Unit test (joint with functional team)
• Analyze & resolve issues
• Execute cutover activities
• Coordinate work of basis team and developers

• Weekly core team meeting - Monday 9:30-10:00 W92-North Station starting 8/31/2009
• Kick off meeting 8/20/2009 3-4pm
• sap-upgrade-core@mit.edu
• wiki:

• https://ssit-docs.mit.edu/display/sapscripts/2009+Year+End+SAP+Support+Pack+Project

Core Team:

Functional

Leads

1. HR/Payroll

1. -

1. Frank

1. Quern

2. Financial

1. -

1. Mary

1. Ellen

1. Gearin

2. EHS,

1. Travel

1. -Lee

1. Collier

2. Procurement

1. (xECAT3),

1. Facilities,

1. Parking

1. -

1. Rita

1. Zhovnirovsky

2. ECAT3

1. -

1. Elda

1. Prudden

2. AP,

1. Smart

1. -

1. Ken

1. Levie

2. Functional

1. Team

1. leads

1. -

1. Julie

1. Block,

1. Bob

1. Romanowicz,

1. Hao

1. Wen

• Unit

• testing

• (joint

• with

• technical

• team,

• track

• and

• report

• process)

• System

• integration

• testing

• (define

• scope,

• update

• &

• execute

• scripts,

• track

• and

• report

• progress)

• User

• acceptance

• testing

• (assist

• if

• needed)

• Serve

• as

• primary

• liaison

• with

• business

• owners

• Analyze

• &

• resolve

• issues

• Execute

• cutover

• activities

• Coordinate

• work

• of

• business

• analysis

• and

• business

• owners

• Weekly

• core

• team

• meeting

• -

• Monday

• 9:30-10:00

• W92-North

• Station

• starting

• 8/31/2009

• Kick

• off

• meeting

• 8/20/2009

• 3-4pm

• tentative

• sap-upgrade-core@mit.edu

• wiki:

• https://ssit-docs.mit.edu/display/sapscripts/2009+Year+End+SAP+Support+Pack+Project

Core Team:

QA

1. Wendy Bastos
2. Amanda Gilbert

• Define & communicate process & templates to manage test cases
• Set standards for quality assurance process
• Oversee QA work on the project

• Weekly core team meeting - Monday 9:30-10:00

• W92-North

• Station

• starting

• 8/31/2009

• Kick

• off

• meeting

• 8/20/2009

• 3-4pm

• tentative

• sap-upgrade-core@mit.edu

• wiki:

• https://ssit-docs.mit.edu/display/sapscripts/2009+Year+End+SAP+Support+Pack+Project

Extended Team

• sais-sap@mailman.mit.edu 
  • which includes all SAIS & Data Warehouse staff supporting SAP.
  • Conact Kevin Lyons, Wai-Ming Li or Bart Dahlstrom if you are not on the list and think you should be.

• Perform tasks as directed by core team leads

• Kick off meeting in September, before SAPbiz kickoff
• sap-upgrade-extended@mit.edu

• wiki:

• https://ssit-docs.mit.edu/display/sapscripts/2009+Year+End+SAP+Support+Pack+Project

Business Owners

1. GL Reporting, JV - Magdalene Lee
2. HR/Payroll - Scott Ball
3. HR/Benefits - Judy Raymond
4. Facilities - Lisa St. Croix
5. Stockroom - Tammy Doyle
6. EHS - Laurie Veal
7. Spons. Billing - Doug Levie
8. Gen AR - Donna Cairns
9. Cashiers - Cheryl Whelan
10. Property: Kevin Milligan
11. Fund Centers: Peggie McGrath
12. IST Telecom: Allan Wallace
13. Tech Review: Jim Coyle# AP - John Larkin
14. Procurement - Mary Bacci, John Doyle
15. eCAT - John Doyle
16. Travel - John Doyle, Paul Arsenault
17. SMART - Mary Bacci, John Larkin
18. OSP - Steve Dowdy
19. OBO - Rob Slauzis

• Perform user acceptance testing (define scope, update & execute scripts, retest as needed)
• Report issues via RT
• Train end users if any changes are discovered (none anticipated)
• Sign-off that updated system is accepted for your business area and support packs can move to production
• Perform any business cut-over activities
• Validate production system (define criteria, validate system)

• Kick off meeting @ 9/23/2009 SAPbiz meeting
• Every other week at SAPBiz or as required
• Meeting minutes and updates available on this wiki
• wiki: https://ssit-docs.mit.edu/display/sapscripts/2009+Year+End+SAP+Support+Pack+Project