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August 16, 2012

Reviewed and prioritized New Products Requests

August 30, 2012

Finalized use cases for ITSM Tool Evaluation: ITSM Tool Evaluation User Stories.docx

September 13, 2012

Reviewed the following:

...

  • new service request queue in RT
  • service transition checklist: Service Readiness Checklist FY2012.doc Pat and Dave will work on November/December
  • license T&C for software acquisition and renewal
    • Pat will get sample licenses and add attachments to the service portfolio prototype
    • Steve and Dave will work on language in October/November
  • rationalize the VSLS product portfolio
    • Steve will kick this off in January

October 24, 2012

  • Marilyn and Rita introduced to RT service request queue
  • validate family, service and offerings from Portfolio Prototype with RT (Chris) and Remedy (Pat)
  • Drupal Cloud as pilot for service transition
  • need update from Steve on virtualization clause for Ts&Cs

November 8, 2012

  • review outline for ITSM tool implementation vendor proposals
  • review and prioritize new product requests
  • update of service request queue
  • virtualization clause for Ts&Cs draft for December/January
  • vendor contacts overdue (Finance)
    • Pat followed up with Paul and Allen 11/7
    • Pat will meet with them again 12/5
  • licensing "red flag" language due from Finance end November
  • Pipeline list as page in KB
    • can publish as email
    • include last week completed in internal email
  • discussion regarding community facing webpage for Pipeline
    • ITSM tool as vehicle
    • improve how we deploy and convey information
    • how do we connect to 3Down?
  • any interest in sponsoring fix to 3Down feed to IS&T Website?
    • 3Down as it stands may not be priority
    • ITSM tool could be replacement
    • need new process
    • Garry will look into (as of January 2013)

December 2012

Release Core did not meet in person as all meeting time was dedicated to the ITSM Project.

January 22, 2013

  • schedule meeting with Finance (Pat):
    • migrating data from FM DB to portfolio prototype
      • Dave and Steve to check drupal content types for correct relationships prior to any migration
    • review renewal cycle
      • prioritize renewals
      • virtualization Ts&Cs
      • meet with VPF Procurement
  • add Service Release Checklist to KB Library of Procedures (Pat)
    • possible pilot review with Frank Q and/or Bill K?
  • review latest version of Product Release Checklist (Dave)
  • Endnote not a priority - see VSLS wiki: New Products - Unreviewed and requiring prioritization.

February 14, 2013

  • renewal status
    • SPSS underway - Procurement in negotiations with IBM
  • new products to be reviewed
    • Endnote info passed along to FSX
    • need ChemBioDraw update
    • Adobe Cloud financial analysis underway
    • Qualtrics request now with Data Management (waiting for information from Sloan)
    • Intuit Quickbase being licensed by Office of Major Agreement
      • Pat will start a ticket in RT IST:: Service Requests
      • Pat will enter into the IS&T Service Portfolio
      • Dave will debrief DCAD as to service being on line (will evolve over time) and how this can be an option for their FM customers
  • license red flag language with OGC
    • Pat has had initial contact with OGC and left message for Brad Abruzzi
  • BMC proposal feedback (Remedy 8 prototype)
    • conference call tomorrow at 1:30 with vendor
  • FM DB migration to IS&T Service Portfolio - Dave will continue to work with Steve on this
    • renewal date field needs to be added to CI Software 
    • need ability to export view to excel (new module)
    • need to do drupal updates
    • Pat has started populating the Portfolio prototype with licensing attachments

February 27, 2013

  • renewal status(Allen Wallace in attendance)
    • SPSS in process with Procurement
    • ChemBioDraw in steady state
    • VSLS will prioritize renewals on 3/6 and get list to Allen
      • product coordinators now responsible for renewals
      • Finance will collect, maintain and report out on data
      • VSLS and Finance are resource for getting coordinators help they need
  • new request status
    • Qualtrics request now with Data Management: Mary Weisse has stakeholder contact information
  • license red flag language with OGC
    • Brad Abruzzi working with Central Procurment and will bring IS&T into the loop for regular Friday meetings
    • Allen meeting with Procurement mid March
    • Pat will reach out to Brad re: Steve, Dave and Allen for end March to discuss workflow and process
  • BMC proposal feedback (Remedy 8 prototype)
    • conference call today at 4:30 with vendor to finalize contract
  • FM DB migration to IS&T Service Portfolio - Dave will continue to work with Steve on this
    • renewal date field needs to be added to CI Software (new module)
    • need ability to export view to csv file (new module)
    • need to do drupal updates (Dave is lead but Garry's team will do work)
    • Pat has started populating the Portfolio prototype with licensing attachments but this will go ON HOLD as she transitions to new role
      • Allen has offered Andrea Sullivan as data entry resource
      • Pat will set training up with Andrea for end March
      • transition everything from FM DB to IS&T Service Portfolio prototype by end June (target date)
        • DCAD hosting agreement can remain in place as long as needed for FM DB
    • Dave and Steve will set up meeting to validate data model with Pat in March

March 14, 2013

Canceled due to scheduling conflicts

March 28, 2013

  • VSLS prioritized renewals in March and gave list to Allen: CS Contracts and Renewals FY13
  • renewal date field needs to be added to CI Software (new module) DONE
  • need ability to export view to csv file (new module) DONE
  • need to do drupal updates (Dave is lead but Garry's team will do work) DONE
  • Pat has trained Andrea Sullivan and she has started populating the Portfolio prototype with licensing attachments
  • Library of Procedures future work:
    • IT Partners Policy
    • Change Management in Remedy
    • Incident Management in Remedy
    • Knowledge Base articles
      • using the KB for research
      • authoring articles
      • reviewing articles before publishing

April 11, 2013

  • New product requests
    • on hold for review until after year end renewal cycle (July)
  • IS&T Service Portfolio
    • emails not functioning (Dave)
    • web links not functioning (Dave)
    • teams as new content type (Dave)
    • Andrea continues to populate expiration/renewal dates
    • all terms&conditions have been transferred from Software Portfolio FM DB
    • review Remedy prototype list of resources/stakeholders at next ITSM Steering Committee meeting 4/17

May 9, 2013 - canceled due to lack of quorum

June 6, 2013

  • Software renewals (Allen feels this is going very well, special thanks to Dave for managing this)
  • Software release process: looking at all methods of distribution for testing during release project (Software Grid, Debathena, Win Domain/Altiris, Casper)
  • Software Portfolio data entry (team emails for coordinators)