2012 SP Cut-over Plan Check List

SP Preparation Tasks and Processes (11/26 - 11/30)

1. handler

   open/close

   1. Monday by 9am - Post messages on insideMIT, SAPweb and ESS (Employee Self Service) web sites about upcoming SAP outage.

   Priority

   MEDIUM

   Assigned To fquern@mit.edu

   Created Nov 26, 2012 23:57

   1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n197218251 MEDIUM 1353992245091 true 1353992431360 false fquern@mit.edu
2. handler

   open/close

   2. Monday by 10am - Post message on ECAT web site about upcoming SAP outage.

   Priority

   MEDIUM

   Assigned To fquern@mit.edu

   Created Nov 27, 2012 00:00

   1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n1143391809 MEDIUM 1353992401356 true 1353992820746 false fquern@mit.edu
3. handler

   open/close

   3. Monday 10am - Begin online upgrade piece of the application of Enhancement Pack(s)

   Priority

   MEDIUM

   Assigned To fquern@mit.edu

   Created Nov 27, 2012 00:01

   1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p784373473 MEDIUM 1353992489296 false 0 false fquern@mit.edu
4. handler

   open/close

   4. Monday 12pm - Post message on SAPgui indicating upcoming SAP outage

   Priority

   MEDIUM

   Assigned To fquern@mit.edu

   Created Nov 27, 2012 00:06

   1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p2001727901 MEDIUM 1353992810926 true 1353992823977 false fquern@mit.edu
5. handler

   open/close

   5. Monday by 5pm - Confirm that there are no GuiXT Changes

   Priority

   MEDIUM

   Assigned To fquern@mit.edu

   Created Nov 27, 2012 00:08

   1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p1623376795 MEDIUM 1353992909394 true 1353993013590 false fquern@mit.edu
6. handler

   open/close

   6. Monday by 5pm - Send message to MIT-SAP community about upcoming SAP outage.

   Priority

   MEDIUM

   Assigned To fquern@mit.edu

   Created Nov 27, 2012 00:09

   1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p938058670 MEDIUM 1353992987753 true 1353993015014 false fquern@mit.edu
7. handler

   open/close

   7. Tuesday 10:30am - Cutover weekend planning meeting IS&T.

   Priority

   MEDIUM

   Assigned To fquern@mit.edu

   Created Nov 27, 2012 00:15

   1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n1798176740 MEDIUM 1353993328028 true 1354053785688 false fquern@mit.edu
8. handler

   open/close

   8. Tuesday 12pm - Steering Committee Meeting – review cut-over plan/ Go/No-go decision – W92

   Priority

   MEDIUM

   Assigned To fquern@mit.edu

   Created Nov 27, 2012 00:16

   1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n1567429677 MEDIUM 1353993394048 true 1354053783087 false fquern@mit.edu
9. handler

   open/close

   9. Tuesday by 5pm - Email Steering Committee Go/No-go decision

   Priority

   MEDIUM

   Assigned To fquern@mit.edu

   Created Nov 27, 2012 00:18

   1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p465238285 MEDIUM 1353993513572 true 1354053781072 false fquern@mit.edu
10. handler

    open/close

    10. Wednesday 10:30am - 12pm - SAPbiz meeting to review the Production Cutover schedule and details, including action log and user support

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:15

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n987893260 MEDIUM 1354202123032 true 1354202329300 false donovan@mit.edu
11. handler

    open/close

    11. Wednesday 2:00 - 3:00pm - Final review all issues in RT project queue, transport list, and web components.

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:16

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p396304200 MEDIUM 1354202199114 true 1354202330642 false donovan@mit.edu
12. handler

    open/close

    12. Wednesday 3:00 - 4:00pm - SAP Action log team meeting to review the Production Cutover action log.

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:17

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n408159530 MEDIUM 1354202245002 true 1354202331606 false donovan@mit.edu
13. handler

    open/close

    13. Wednesday by EOD - Final Copy of the Production Update Schedule published and emailed.

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:18

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n1916881524 MEDIUM 1354202298442 true 1354202332900 false donovan@mit.edu
14. handler

    open/close

    14. Wednesday by EOD - R3-Admin email message about system down time

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:18

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p1433702230 MEDIUM 1354202319454 true 1354202333937 false donovan@mit.edu
15. handler

    open/close

    15, Thursday by 4pm - Schedule Pre & Post Trial Balance reports to be used by R3-Admin for controlled data comparisons.

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:19

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n1053553166 MEDIUM 1354202388833 false 0 false donovan@mit.edu
16. handler

    open/close

    16. Friday by 2pm - Facility supervisors print out work lists as back up for Monday Morning.

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:20

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p726149615 MEDIUM 1354202429099 false 0 false donovan@mit.edu
17. handler

    open/close

    17. Friday by 12 Noon - Reschedule (shift) DW batch jobs to Sunday night (10PM & 12AM).

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:21

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n226440571 MEDIUM 1354202463601 false 0 false donovan@mit.edu
18. handler

    open/close

    18. Friday by 4:20pm - Shift Concur outbound execution from 5:00 pm to 4:20pm

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:21

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n676496627 MEDIUM 1354202502732 false 0 false donovan@mit.edu
19. handler

    open/close

    19. Friday by 4:30pm - Suspend weekend MITSIS Grad Appointment Feed

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:22

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n603891356 MEDIUM 1354202544185 false 0 false donovan@mit.edu
20. handler

    open/close

    20. Friday by 5:00pm - Workflow and JV Validation Reports

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:22

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n1253272581 MEDIUM 1354202579934 false 0 false donovan@mit.edu
21. handler

    open/close

    21. Friday 4:35pm - Stop EDI Production Jobs (5 Minutes)

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:23

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n119582940 MEDIUM 1354202606766 false 0 false donovan@mit.edu
22. handler

    open/close

    22. Friday 5pm - Shut down EDI application server

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:23

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p598751723 MEDIUM 1354202631956 false 0 false donovan@mit.edu
23. handler

    open/close

    23. Friday 5pm - Voice message update when system goes down (617-324-7468)

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:24

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p1588505 MEDIUM 1354202653360 false 0 false donovan@mit.edu
24. handler

    open/close

    24. Friday 5pm - System Downtime Message (3 Down)

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:25

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p161180057 MEDIUM 1354202741433 false 0 false donovan@mit.edu
25. handler

    open/close

    25. Friday 5pm - Bring down application servers. Production Environment becomes unavailable to users

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:26

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p1797838092 MEDIUM 1354202766436 false 0 false donovan@mit.edu
26. handler

    open/close

    26. Friday 5pm - Disable Gateways: Enable “PS1 System Unavailable” redirect on SAPweb & Self Service/insideMIT web sites (including EHS specific message activating their manual reporting of injuries)

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:26

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n2012446840 MEDIUM 1354202812174 false 0 false donovan@mit.edu
27. handler

    open/close

    27. Friday 5pm - Suspend Drop-box processing.

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:28

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n1984273193 MEDIUM 1354202924141 false 0 false donovan@mit.edu
28. handler

    open/close

    28. Friday 5:00 - 7:00pm - Validation Reports (Trial Balance) executed in SAP.

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:29

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_p1953115281 MEDIUM 1354202950374 false 0 false donovan@mit.edu
29. handler

    open/close

    29. Friday 5:00 -7:00pm - Limited activity in PS1.

    Priority

    MEDIUM

    Assigned To donovan@mit.edu

    Created Nov 29, 2012 10:29

    1:KNICAUDSMVYGC4TBORUW63RAKRQXG23TEBQW4ZBAKBZG6Y3FONZWK4ZAFAYTCLZSGYQC2IBRGEXTGMBJ_n1867083895 MEDIUM 1354202979667 false 0 false donovan@mit.edu