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Graduation can be really hectic, and there are a lot of things that need to get done, but which are easy to forget. Here's a timeline and checklist to get through it. 

Well ahead of time:

  • Find someone to choreograph and lead the Grand March 
  • Take Badge Orders from the club and graduating class (err on the side of getting badges for anyone who might graduate)
  • Get the class started thinking about class hack tips - you'll probably want to mention some hack tips that have been done in the past and worked well (see Big List Of Hack Tips for ideas)

A week ahead:

  • Find someone to organize the punch (Brian might be willing)
  • Find someone to get/make cake (Barbara Steele has gotten it from Costco in the past)
  • Check on the supply levels of cups/plates/forks; if they are low, ask the Treasurer to order more from ecat
  • Fill out, print & sign diplomas (Diploma Template.doc, as fonts vary by computer, you might need to pick a new font; aim for something with Chancery in its name)
  • Get graduation folders from the locker, or if there aren't enough, talk to the Treasurer
  • Tell Ted what the class hack tips will be, and ask about going until 11 on graduation

Before graduation:

  • Edit and print graduation handouts (see Graduation Folder & Information for new grads) 
  • Get chocolate bars for people who had perfect attendance (don't penalize MIT students who missed review week)
  • Assemble graduation folders
  • Write up a graduation schedule (see below) and send to Ted, officers, and the class
  • Add a line about the grand march to the email announcements remind the club that for the march each class member should have a club partner 

Graduation

  • 7:30 Walkthrus 
  • 8:00 Club Tip
  • 8:15 Class Tip (review & teach of last 4 calls)
  • 8:40 Rounds & class meeting to prep hack tip
  • 8:50 Hack tip for the Club (run by the class)
  • 9:10 Hack tip for the Class (run by the club)
  • 9:30 Grand March 
  • 9:40 Presentation of Diplomas
  • 9:50 Announcements/Cake/Rounds
  • 10:00 Club Tip (for everyone)
  • 10:15 Rounds
  • 10:20 Club Tip
  • 10:35 Rounds
  • 10:40 Club Tip

Notes: Some officer needs to give the no-hazing speech before hack tips. 

At the end of the grand march, everyone will be in the front, facing the stage. Someone should announce the names of graduates (either Class Coordinator or delegate to another officer). They each come up, get graduation packet, and are congratulated by a recieving line of Class Coordinator, Ted, Phil, and optionally other officers/PE coordinator/Class assistant. 

After Graduation

  • Email class list with links to useful mailing lists (tech-squares-discuss, tech-squares-rounds, tech-squares-social)
  • Email class list with a survey about their experience in the class (optional, but helpful)
  • About a week out, email them and explain how gate works (or maybe this should be added to graduation docs)
  • Add class graduates to tech-squares
  • add the graduates to the graduate page of the wiki
  • Get the class graduates added to the club roster (usually involves emailing the roster manager)
  • Clear the class list
  • Make notes on your experience/ what to do differently next time 
 
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