03.02 - $0 Budget Change (Cost) (ZBCHG)

This process is used by the project manager to move budget dollars from one line of the budget to another where the contingency dollars are not affected. Before the process can be successfully submitted contingency lines are removed from the process. Contingency dollars remain a part of the budget, they are only removed from consideration in the process. This process should not be used for contingency funds, use 03.03 Contingency Request/True-Up Form/Additional Funding Request (BCHNG) instead.

Start

• The PM removes the contingency lines from the request, makes the desired adjustments to the budget lines and when finished clicks Submit. The changes must have a net $0 change on the project budget.
• Next Step: Budget Change = $0

Budget Change = $0

• This is a decision step. e-Builder looks at the budget change amount and evaluates to determine if it is equal to 0.
• If True the next step is Contingency Used?
• If False the next step is Initiator Revise.

Contingency Used?

• This is a decisional step in which e-Builder evaluates budget line items and determines if approval is required.
• If False the next step is Finish.
• If True the next step is Initiator Revise

Initiator Revise

• The Project Manager revises the cost module fields and has the option to Resubmit or to Void.
• If Resubmit is selected the next step is Budget Change = $0
• If Void the next step is Finish.

Finish