e-Builder Terminology

Provost and Deans Committee (Annual review is last step of In Cycle Process)

Administrative Officer (AO)

Typically for each Department or Lab

As Bid Budget - Competitively bid pricing;.

Reviewed by R-CRSP if it exceeds the Preliminary Budget.

Assistant Dean (AD)

One for each School or Operating Unit/Area (EVP, DSL, etc.)

Reviews Major Capital Projects and recommends approval to Exec. Committee

CRSP

Committee for the Renovation and Space Planning - Chaired by the Associate Provost

EVP

Executive Vice President, responsible for Non-Academic Department Administration

Executive Committee

Committee that approves and funds Major Capital Projects on behalf of the Corporation.

In Cycle Process

CRSP batch review/approval to coincide with annual Institute Budget Cycle (Dec - Apr)

OBFP

Office of Budget and Financial Planning (Budget Office)

Out of Cycle Process

Year round process used except for December to April

PICS - Project Information and Cost System

An MS Access customized database that merges non-financial project information with SAP Financial Information networked on Project Manager's Desktops

Plan/Study

Work carried out by Campus Planning and Design

Proposed Preliminary Budget

First estimate reviewed by R-CRSP, typically based on sketches or SD's

R-CRSP

Renovation Subcommittee of CRSP - Reviews and approves most all planning studies, space changes, space requests and space reassignments. The formal minutes are used to notify the Community of project decisions and to direct the  Budget Office to transfer funds to specific projects

SEG

DoF's System Engineering Group

Space Change

All renovation project on campus greater than $10,000 or moving of walls or two or more trades

Space Request

DLC request to permanently or temporarily use space not currently assigned it (*)

Stage 1 Budget

Cost estimate for the conceptual, feasability or initial design work needed for project start.