Result or Product of this Process
The 04.01 Bidding process is used for Bid List Approval, Release to Bid and Bid Award Recommendation including these specific steps.
- Obtain an approved list of bidders
- Prepare and gain approval of the bid package documents including the proposed sample contract provided by the Contract Admin
- Secure approval to release the bid
- Recommend an award supported by the bid tabulation in the Bidding module.
- Gain approval to use a pre-priced agreement to award certain types of work to selected vendors.
- Create the Selection of Source form and have it reviewed and approved by the Vendor Manager
- Following approval, award the bid.
- Ensure that the awarded bidder is properly set up in e-Builder and SAP
Note that the Bidding process is used to inform internal actors about the bid and gain approval to proceed through the bidding stages, from Bid List approval to award. The Bid module is used to construct and publish the bid to the Bidders portal and to initiate your Contract and Purchase order request.
Process Details
The Bidding process and the Bidding module are both used to complete a bid and issue an award.
To make the Step descriptions for Bidding easier to read they have been separated into the three parts (tabs).
Start
Furniture?
AV?
Vendor Mgr Reviews A/V Bid
Vendor Mgr Reviews Prop Bid List
Prepriced Agmt?
Sole Source?
Initiator Revise
Program Manager Reviews
Campus Construction?
SP&T Program?
SPT Director Review
CC Director Review
OCP?
OCP Director Review
M&U?
Utilities Program?
Utilities Director Review
SEG Program?
SEG Director Review
O&M Director Review
M&U Director Review
Campus Services?
CS Director Review
IBO Director Review
Initiator Revise
Approved Bid List
CA Apprv Contract Type
Approved Pre-Price Agreement
PrePriced SoS
Bid Document Preparation
Contract Admin Assembles Bid Package
Hold for Bids/Proposals Received
Vendor Recommendation
Selection of Source
Vendor Manager Review of SoS
Program Manager Review
Initiator Revise Recommendation
Campus Construction?
SP&T Program?
SPT Director Review
M&U2?
Utilities Program?
Utilities Director Review Rec
SEG Program?
SEG Director Review Rec
O&M Director Review Rec
CC Director Review
OCP?
OCP Director Review
M&U Director Review Rec
Campus Services?
CS Director Review
IBO Director Review
Initiator Award Bid
Pre-Priced 3?
Vendor Mgr Checks Company Info
Vendor Exists in SAP?
AA Adds New Company
Hold for SAP Vendor #
Finish
