Finding information on projects through e-Builder is necessary but can often become very time consuming. Using reports, information on multiple projects can be found in one place on a page that can be loaded in seconds rather than going to each project page individually. The information shown in the report is related to the criteria the report is designed to pull from. For example, the report Project Schedule Milestone Report shows information regarding the important dates of a project's schedule. In addition to the information found pulled by the report, more information can be found on individual projects by accessing the project directly from the report.
How Much Time Can I Save?
Searching for individual projects requires you to find the project through the project tab and then searching using the project's name or number. Once you are in the project, the desired information must be searched for in one or more of the project's modules or processes. This can take between 1-2 minutes. However, using reports is faster and easier. For example, a report can be found from the report tab through a simple process which takes between 11-15 seconds, and immediately shows all the desired information pulled by the report on multiple projects. Because reports compile all the desired information in one place, using one will always be faster than finding the same information for multiple projects in each project's page individually.
Time Saved In a Year
This table shows a hypothetical amount of time spent per year looking up the data in five reports weekly. This table assumes that 100 people are accessing the data from five projects shown in these five reports every week, and that they each work 44 weeks out of the year. Based on this, nearly 64 person days worth of time are spent looking up this information throughout the year. Using reports, the same data could be found throughout the year in 2 person days worth of time.
Time Saved in Dollars
Using an estimated blended wage for program and project managers, the cost of the time spent accessing information was converted into dollars using the hypothetical amount of time noted above.
Reports Rely on Accurate and Timely Updates
The information that the reports display is pulled directly from the e-Builder system. As such, the quality of the information shown is more helpful and accurate the more frequently the users update data in e-Builder.