Role | Members | Primary Responsibilities | Communication |
|---|
Sponsors | Olu Brown, Director, Platform Engagement, IS&T, MIT | - Provide overall direction, goals & funding
- Approve charter, scope, milestones, budget
- Remove obstacles
| - Monthly written status report
- Invitation to attend steering committee each month
|
Steering Committee |
Lisa St. Croix, IT Systems Project Manager, Facilities
Laurie Veal, Program Manager, EHS Management System, EH&S
Kathy McGrath, Director of Financial Operations, VPF
Danielle Khoury, Controller, VPF
Wayne Turner, Director, HR Technology, HR
Olu Brown, Director, Platform Engagement, IS&T, MIT
| - Provide oversight, schedule resources
- Define roles & responsibilities
- Set standards, guidelines, processes, metrics
- Remove obstacles, resolve issues
- Approve go/no go decision
| - Monthly steering committee meetings - September - January
- September - 9/19
- October - TBD
- November - TBD, Go/No Go decision
- 1/2018 (TBD) Post project review
|
Project Manager | Lori Singer, MIT | - Complete project on time, on budget
- Manage overall project: plan, track progress, resolve issues, escalate when necessary, ...
- Communicate: with project team, sponsors, steering committee, stakeholders, broader community
- Ensure appropriate business and IS&T resources are assigned to project tasks
- Coordinate work among project teams, data warehouse, OIS, IS&T help desk, ...
| |
Transport Coordinator | Elda Prudden | - Define process, lists, tracking procedures
- Plan and track effort to move pending transports to production before freeze
- Manage any critical transports during freeze to ensure they are included in upgrade
- Manage all transports related to support pack project
| |
Core Team: Technical Leads | R3 Administration Team Infrastructure Team Lead - Ron Parker | - Prepare environments
- Apply support packs related to support pack project * Execute SF3 modification testing; Resolve & retest issues
- Unit test (joint with functional team)
- Analyze & resolve issues
- Execute cut-over activities
- Coordinate work of basis team and developers
| - Daily Scrum PO Meetings
- Kick off meeting 9/26
- sap-upgrade-core@mit.edu
- project wiki
|
Core Team: Functional Leads | - HRP (HR/Payroll) PO - Frank Quern
- Benefits
- Compensation
- Human Resources (Service Center)
- Payroll
- Pension Payroll
- Enterprise Learning
- FLE (AP/FI/PO) PO - Bob Casey
- AP
- Travel
- Procurement
- Facilities Financial Reporting
- FAR
- Coupa integration
- SMART (Singapore)
- Facilities (PM/EH&S/Parking Office) PO - Jim Fragala
- EHS
- Facilities
- Parking
- Atlas, Automated Testing - Lisa Robinson
- System Architect - Olu Brown
| - Unit testing (joint with technical team, track and report process)
- Coordinate, update and execute automated testing
- System integration testing (define scope, update & execute scripts, track and report progress)
- User acceptance testing (assist if needed)
- Serve as primary liaison with business owners
- Analyze & resolve issues
- Execute cutover activities
- Coordinate work of business analysis and business owners
- QA
- Define & communicate process & templates to manage test cases
- Set standards for quality assurance process
- Oversee QA work on the project
| - Daily Scrum PO Meetings
- Kick off meeting 9/24
- sap-upgrade-core@mit.edu
- project wiki
|
Extended Team | - ist-sap@mit.edu
- which includes all IS&T staff supporting SAP
- Contact Frank Quern or Bob Casey if you are not on the list and think you should be
| - Perform tasks as directed by core team leads
| - Kick off meeting in September, before SAPbiz kickoff
- ist-sap@mit.edu
- project wiki
|
Business Owners | - FAR, JV - Ross Monaghan
- HR/Payroll - Chris Durham (Leslie Wright, BA)
- HR/Benefits - Mike MacDonald, Diane Sullivan
- Facilities - Lisa St. Croix
- Stockroom - Tammy Doyle
- EHS - Laurie Veal, Joe Macleod
- Spons. Billing - Timothy J Vacha, Dale C Twomey
- Gen AR - Rachel Arons
- Cashiers - Rachel Arons
- Property: Kevin J Milligan, Jo-Anne M Chute
- Fund Centers: Peggie McGrath
- IST Telecom: Allan Wallace
- Tech Review: TBD
- AP - Joanie Edmonds (Leslie Wright, BA)
- Procurement - Kathy McGrath (Cindy Vye, BA)
- Coupa - Kathy McGrath (Cindy Vye, BA)
- Travel - Kathy McGrath (Cindy Vye, BA)
- SMART - Clara Ng Ching Ching, Jahan Habib
- OSP - Sabari Nair
- OBO - Jason Leung
- Pcard - Kathy McGrath, Kim Harmon
- EL - Jane White, Melissa Kavlakli, Mae Jones
- Merchant Services - Chris Durham, Michael Philbrick
- Sponsored Accounting - Emily Dimond, Rich Corrente, Long Tran
- OGE/GAP - Scott Tirrell
| - Perform user acceptance testing (define scope, update & execute scripts, retest as needed)
- Report issues via email to lsinger@mit.edu
- Train end users if any changes are discovered (none anticipated)
- Sign-off that updated system is accepted for your business area and support packs can move to production
- Perform any business cut-over activities
- Validate production system (define criteria, validate system)
| - Kick off meeting @ SAPbiz meeting
- Every other week at SAPBiz or as required
- Meeting minutes and updates available on this wiki
- project wiki
- Weekly HRP Test planning meetings
|