Preparing for Archivematica

Once you have the collections transferred to digital archival storage, you will need to make sure it is ready for processing in Archivematica.

1. You will just need to ensure the items are in the correct folder accessible to Archivematica, which is on the submission drive in the Transfer folder.
2. If it is not currently in that location, copy and paste using Teracopy on Windows (fixity will be fully checked when ingested into Archivematica).
3. If you created disk images and plan to fully process their contents in Archivematica (not just stored in Backlog until you have time to fully process) then you should go to the Disk image extraction section before doing the steps below.
   
4. If you have made changes to the package created with CCA tools, such as deleting or changing organization of the package, you will have to make changes to the appropriate checksum.md5 file within the SIP. Making sure it is accurate ensures that Archivematica will be able to check all the files transferred correctly. If not, proceed to step 4.
   
   1. Remove the lines for the files or directories that have been deleted.
   2. Edit the paths listed for items that you have moved since initial package creation so they reflect their current location.
5. If you have analyzed the files already and/or have determined what level of digital preservation commitment these files require, you should create a metadata csv file with this information to be included with the package(s) going through Archivematica. If you have not analyzed the files yet, go to the section above. If you are just transferring the files into Backlog for processing through Archivematica later, continue to step 6.
   
   1. There is a template included in the Transfer folder that you can edit for your needs, which is titled metadata.csv, this is the same as what the file will be named that you include in the package.
   2. Open the template, there should be at least two heading columns.
      1. Column 1 is the “filename”, this should always be “objects”.
      2. Column 2 is the “Level_of_DPCommitment” which should be the appropriate level for the specific package, such as “Level 3”.
         
      3. If you are putting through multiple packages (each with it’s own metadata file) as part of the same transfer (e.g. 2020_029_001, 2020_029_002, etc.), you will need a third column called “dc.isPartOf”. In that field you will enter the identifier for the group of packages, adding “AIC#” to the beginning. For instance, “AIC#2020_029acc”.
         

      4. Save the file as a copy in the “metadata” folder within the package you are transferring in Archivematica.

         Note

         If you have a bag where the “metadata” folder was created within the “data” folder or if you have not determined the level of digital preservation commitment because you are waiting to analyze the files in Archivematica, adding the CSV metadata will wait until a later step in Archivematica (see Archivematica processing step 6 under Ingest. (link) In the case of the bag, adding it now would cause the bag to be invalid.

6.  Open Archivematica and click “Browse” and make sure the folder is available. Now you can proceed to the Archivematica processing steps (link)