Revisited the naming convention discussion to make sure that we were confident in our decision.
Record item # - automatically generated
File name = digital file
These are the same #
Keep the same naming convention that was created in last week's meeting on 5/12/08
Naming convention for files
Use: KL_000001_001_sv.TIFF
KL_000001_001_tr.pdf
KL_000001_001_org.pdf
<Project Prefix><six digit item unique ID number><item image #><version/derivative type>.<file extension>_
METADATA
Walk through:
Photos-administrative
Rights mgt. (copyright)
Who owns copyright
What are the usage rights
Provenance
Location (Rotch, Archives)
Photos-descriptive
Title
Creator
Dates
Location of the physical location - site
Location - content
Location - item
Geospatial coordinates? (level 2)
Physical size of photo
Subjects
Description
Work type
Physical description
Collection Name
Relation
Text-descriptive
Work type: Street interviews, directional, project documentation
Text-administrative
Folder/box names
"maps"-descriptive
"maps"-administrative
Folder/box names
The map (hand drawing) with the overlay is a new object. The overlay is what is important and it becomes a new map.
Summary of the group's metadata choices:
Administrative:
- Rights mgt/ usage/copyright
- Provenance
- Collection Location (Rotch, Archives)
- Folder/Box Names
Descriptive:
- Title
- Creator
- Dates
- Location (content, item, geospatial coordinates)
- Subject/keywords
- Descriptions
- Type (worktype)
- Physical Description
- Collection Name
- Relation
Discussed cost estimates for capturing metadata.
A rule of thumb for estimating cost is the average time it takes to capture image information: average 6 minutes/image = 10 images an hour/ times the salary
Sean says: What should we spend on cataloguing?
RVC thought that cataloguing was suppose to do the cataloguing as part of their workflow already. Jolene and Ann should not have cost recovery, photograph out of the Kepes-Lynch there should not be any cost recovery for capturing metadata.
May 30thAgenda:
1. Recap of last week's discussion
2. Sending content out to BPI - prep. work to be done, timeline
3. Look at how IRIS handles content other than images 4. Agreement on system to use for cataloging Kepes-Lynch content