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Revisited the naming convention discussion to make sure that we were confident in our decision.

Record item # - automatically generated

File name = digital file

These are the same #

Keep the same naming convention that was created in last week's meeting on 5/12/08

Naming convention for files:

Use: KL_000001_001_sv.TIFF

KL_000001_001_tr.pdf

KL_000001_001_org.pdf

<Project Prefix><six digit item unique ID number><item image #><version/derivative type>.<file extension>_

METADATA

Walked through:

Photos-administrative

  • Rights mgt. (copyright)
    • Who owns copyright
    • What are the usage right
    • Provenance
    • Location (Rotch, Archives)
  • Photos-descriptive
    • Title
    • Creator
    • Dates
    • Location of the physical location - site
      • Location - content
      • Location - item
      • Geospatial coordinates? (level 2)
    • Physical size of photo
    • Subjects
    • Description
    • Work type
    • Physical description
    • Collection Name
    • Relation
  • Text-descriptive
    • Work type: Street interviews, directional, project documentation
  • Text-administrative
    • Folder/box names
  • "maps"-descriptive*
  • "maps"-administrative
    • Folder/box names

*The map (hand drawing) with the overlay is a new object. The overlay is what is important and it becomes a new map.

Summary of the group's metadata choices:

Administrative:

  • Rights mgt/ usage/copyright
  • Provenance
  • Collection Location (Rotch, Archives)
  • Folder/Box Names

Descriptive:

  • Title
  • Creator
  • Dates
  • Location (content, item, geospatial coordinates)
  • Subject/keywords
  • Descriptions
  • Type (worktype)
  • Physical Description
  • Collection Name
  • Relation

Discussed cost estimates for capturing metadata.

A rule of thumb for estimating cost is the  average time it takes to capture image information: average 6 minutes/image = 10 images an hour/ times  the salary

Sean says: What should we spend on cataloguing?

RVC thought that their staff was suppose to do the cataloguing as part of their workflow already.  Jolene and Ann should not have cost recovery since the photographs out of the Kepes-Lynch are from RVC and therefore  there should not be any cost recovery for capturing metadata. 

Upcoming.... 

May 30thAgenda:

1. Recap of last week's discussion

2. Sending content out to BPI - prep. work to be done, timeline

3. Look at how IRIS handles content other than images 4. Agreement on system to use for cataloging Kepes-Lynch content

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