Description
This section includes information on training users for Office 365 Calendar features.
Outline
Overview
- Why do we schedule things in our calendars?
- Discuss syncing across all devices
- Global address list
- How to access
- How to update your information
Scheduling
Events
How to create an event in your calendar
Event options:
- Free - Use for notices or TODOs so you're aware they're happening but it's not occupying your time. E.g. "Thesis submission due next week"
- Busy - You are working on something during this time
- Out of Office - You are on vacation or not available for work
- Working Elsewhere - You are working remotely/not on campus
- Invite CRE: Work Calendars calendar
- Demonstrate how these appear to others
- Schedule time out for yourself when you need to focus
- Schedule time after meetings to reconcile notes/perform post-meeting tasks
- Just because someone is "free" doesn't mean they're not working
Repeating events
End after
- Certain days of the week
- Time Zones
- How to show multiple time zones on your calendar (e.g. EDT + PDT)
- Change notification settings
- Meetings
How to open someone else's calendar
How to open a resource calendar
- How to schedule a meeting
Show response options
Show reminder options
Show time options + drag and drop in calendar
- Scheduling Assistant
- Conference Room / Resource Booking
- Mention bug in Android Mobile
- Notifications - these propagate to others
- Response Tracking
- Permissions
- Show Calendar Permissions
- Explain default permissions
- Sharing greater details with people
- Free/Busy
- Limited Details
- Full Details
- Delegation
- Delegation including private events
- Marking events as private
General Interface Tips
Open calendar in a new window
- Dual displays
Scheduling via polling (there’s a better way to do this in Outlook 365)
Send Later Feature (Mac/Win/Web)
Email: Change the default reply option to reply-all
- Drag and drop meetings to change time
- Control + drag or right-click + drag to copy a meeting
- Cmd + drag on Mac
- How to create an event in someone else's calendar (as a delegate or for a resource calendar)
Integration
How to publish your calendar to the web / other platforms
- Gmail, Synology, etc...
Zoom Scheduling Plugin
- Calendly Integration
- Mention how this pulls from "free/busy" availability
- Importation of external calendars via .ics feed
- Master Calendar
- Google Calendars
- Preferences
- Mark mail as read
- Sounds
- Notifications
- Autocorrect
- Signatures
- Customizing the Ribbon
- Miscellaneous
Using Outlook.com to check email on the go
- Mobile-specific Training
Demonstrate time picker options (drag and drop vs wheel)
How to make outlook calendars accessible to the Android OS.