Who are we?
As an outcome from IS&T Leadership Group discussions, a work group has been formed to define for IS&T what a "pilot" (beside the person or computer flying the plane) is and when we should use pilots. The members of the working group are:
- Laxmi Rao - Academic Computing
- Kyle Pope - Client Support Services
- Jonathan Hunt - Client Support Services
- Darlene Fladager - Relationship Management
Goal
Our goal is to put together a definition of a "pilot", collect some best practices around when
to use and what makes a "pilot" successful and test our definition and best practices on a couple
of current pilots.
We will also pull together a simple framework and guidelines for pilot inititaion, control
and closeout We plan work closely with the Project Management Team to leverage existing
materials.
Potential candidates:
- Altiris for Remote Disk Management
- IPTV
- Operating System Bundled Disk Encryption (FileVault, BitLocker, EFS)
Definition: PILOT
A Pilot
- Is a Project (complete with scope, deliverables, sponsor, project leader, etc.)
- Has Resources (people time, budget, equipment)
- Answers some Question(s) (e.g., if we build it, will they come(customer demand)? will this
technology work?) - Has a planned closeout (i.e. go, no-go decision point; if it can't be killed/stopped it isn't a pilot)
- Has an exit strategy for go and no-go outcomes.
- Experimental pilots have a discovery focus and
- Evolutionary pilots have a delivery focus and need to build in a plan for potential support and sustainability.
Current List of Pilots
Starting List:
- IPTV For Project information, see IS&T Project database IPTV.
- Altiris for Desktop Management Altiris Pilot.xls
- Hyperion
- Disk Encryption
To get started, we have divied up IS&T and will be collecting lists of all the current pilot projects.
- SAIS - Darlene
- ISDA - Jon
- CSS - Jon
- OIS - Kyle
- AC - Laxmi
- TSS - Kyle
- VP Office - Laxmi
List of Pilots CSS (Pilot name & Project lead)
- ALTIRIS in PMM toolkit PM Chuck King Sponsor: Pope Sponsor
- Operating System Bundled Disk Encryption (FileVault, BitLocker, EFS) - Jonathan Hunt
- Student Software Nominal Fee Pilot (Mathematica) - Jonathan Hunt
- IS&T and SAVE Pilot - Oliver Thomas
- SuSE Linux Dual Boot T60 Laptop through GovConnection Pilot - Bill Cattey
List of Pilots ISDA (Pilot name & Project lead)
- Alfresco project for Content Management - Josh Scott & Chatherin Iannazzo
- MITBI (pilot project using Hyperion for forecasting & modeling) - Mary Weisse
- Jabber Project - Dennis Barron
- WebSSO (web single sign on) - Bob Basch & Sam Hartmann doing work, Chatherine Iannazzo overseeing project
List of Pilots OIS (Pilot name & Project lead)
Nothing reported from OIS.
IPTV in Project databse. Will be moving into OIS from Academic Computing.
List of Pilots SAIS (Pilot name & Project lead)
Fladager reports no pilots based on e-mail to Meholic and direct report team leads
List of Pilots TSS (Pilot name & Project lead)
From Allison Dolan:
I could not think of anything on the telephone side that I would call a 'pilot'. There are several activities (e.g. ACD, Mir3, NameConnector upgrades) where we are phasing in implementation and we have testing etc, but it is on an implementation path - we are learning/tweaking, but the go/no decision has been made. Even VoIP, although still called a pilot, is really early phases of implementation rollout.
On the CG side, we have 'informal pilots' of the new Performance Appraisal process - some people are using it (volunteers), and we hope to get feedback. However, even here, the pilot framework is weak. (note: see VP Office pilots for a follow-up. - KP)
List of Pilots AC (Pilot name & Project lead)
IPTV R. Winchester
List of Pilots VP - Office (Pilot name & Project lead)
Pilot of Performance Evaluation forms based upon presentation to IT Leadership Group on December 21, 2006. Jerry reviewing his direct reports using the forms and processes developed by the Performance Review team.
Working Group Meetings
- November 15, 2006 WIAPWG_Nov1506_agenda_action.doc
- December 6, 2006
- December 20, 2006
Work Completed so far
- Kick-off Meeting - November 15, 2006
- Working group wiki set up - November 16, 2006
- Prepare IS&T Leadership Group Presentation - December 20, 2006
- Presentation to IS&T Leadership Group - December 21, 2006
- Working Group meeting - January 10, 2007. Reviewed portions of PMM toolkit used in first phase of Altiris project. Refined what part of PMM is needed for pilots. Please see WIAP Working Group - January 10_2007.doc for meeting notes.