This page is intended to show supervisors or supervisor administrators how to view and modify charge allocations for existing users and computers. It may be helpful to review the Notes about MUMMS Allocations page before going through these instructions.
Go to User or Computer Record
To get to the record for a user or computer, first go to MUMMS (https://www-mtl.mit.edu/mumms), choose "Login" and then log in with your username and password.
Figure 1: Login to MUMMS
Once you are logged in, you can choose "Manage Users" or "Manage Computers." In our example, we will choose "Manage Users" but the process of modifying allocations for computers is very similar. Note: for supervisors the section title will be "Supervisor Options" rather than "Supervisor Administrator Options."
Figure 2: The main menu
From the next page, click on the name of the user whose allocations you would like to modify. If you are a supervisor administrator and you are working for more than one supervisor, you can use the drop-down menu on the left to choose which supervisor's users you want to see, or you can choose "All Supervisors" to see users assigned to all of the supervisors whom you support.
Figure 3: Manage Users
Click on the name of the user you would like to view. The next page shows you some basic information about the user you have selected.
Figure 4: View User
Viewing and Modifying Fab Processing Allocations
To see the allocations for this user, choose "Manage Charge Allocations" from the "View User" page (Figure 4). This takes us to a page where you see a list of charge categories for this user. Choose the charge category Fab Processing.
Figure 5: Find Charge Allocation
The page below shows you a list of supervisors who are paying for Fab Processing charges for this user. In this example case, as in most actual cases, there is only one supervisor in the list.
Figure 6: View Supervisor Allocations for Fab Processing Charges
To see the cost objects being used by this supervisor for Fab Processing charges, click on the "detail" link.
Figure 7: View Cost Object Allocations for Fab Processing_Charges
In this example (Figure 7) we can see that the supervisor Horace Slughorn is using two cost objects to pay for bella's Fab Processing charges, 0000001 and 0000002. Also, note that there are two sets of dates on the screen:
- The dates next to the cost objects indicate the start and end dates for those cost objects according to the MIT Data Warehouse.
- The "Start Date" and "Valid Through" dates define the period during which each cost object is being used to pay for this user's Fab Processing charges.
To make changes to cost object allocations for Fab Processing, choose "Modify Cost Object Allocations."
Figure 8: Modify Cost Object Allocations for Fab Processing
The modify page lets you make changes to the Fab Processing allocations. From this page, you can:
- Remove existing allocations (check off the "Remove" check box for that row)
- Add an allocation (click "add a row" and enter the details for the new allocation)
- View help information (click on the "?" icon)
When you have completed your changes, click the "Save" button to save your changes.
Viewing and Modifying Compute Allocations
To modify allocations for another charge category, go back to the "Find a Charge Allocation" page (Figure 5) and choose another charge category. In our example we will choose the Compute charge category.
Figure 9: View Supervisor Allocations for Compute_Charges
Here we can see that the supervisor Horace Slughorn is paying for 100% of bella's Compute charges. Note: It is possible to allocate charges to multiple supervisors, please contact the MTL billing team for assistance. Click on the "detail" link to see the cost objects being used.
Figure 10: View Cost Object Allocations for Compute_Charges
This page shows you that Horace Slughorn is using one cost object, 0000001, to pay for bella's Compute charges. To make changes to the cost object allocations for Compute, choose "Modify Cost Object Allocations."
Figure 11: Modify Cost Object Allocations for Compute_Charges
From this page, you can make the same changes you can make for Fab Processing charges. Note that in this case you must provide a percentage for each allocation, and these percentages must add up to 100% over time. For details, see the Notes about MUMMS Allocationspage.