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File Disposition Use Cases:

  • Files on an external hard drive/CD/DVD/etc..
    • ex. Edgerton Notebook - external hard drive from vendor
    • ex. Perceptual Form of the City - external hard drive from vendor
    • ex. Vail Balloon Prints - external hard drive from vendor
    • ex. CEEPR born digital files - external hard drive from Craig
  • Batch download over network 
    • ex. Sloan Working Papers  - download from OCA
    • ex. Thresholds - download from OCA
  • Document Services (COMSTOCK)
    • ex. Communication Forum pdfs - Jenn moved from Comstock to DSpace Images
    • ex. CEEPR Working papers digitized
    • ex. RLE

Discussion:

  • We need more space on DSpace Images
  • Who uploads to DSpace Images

Decisions made:

  • DSpace Images  - the master files will reside in this folder prior to ingestion
  • Download locally for faster work ex. Cataloging - download to work locally then only upload the metadata or derivatives* Never overwrite the files on DSpace Images (the exception is file error, file damaged or misnamed)
  • File derivatives - who is responsible for creating these?ans. If the sponsoring department can not create then the vendor will be paid to create the derivatives needed.ex. Document Services could create derivatives in an hour the charge would be $60.

Space Needed on RDrive:DSpace Images:

Current Projects & Remainder of Calendar Year

Space needed (rounded up)

Date to copy into Rdrive: DSpace Images

Remove from DSpace Images

Type of files

CEEPR

500 MB

Already in folder

Summer 2009

pdf

Whirlwind

4 GB

Already in folder

Summer 2009

tiff & pdf

Sloan Working Papers

12 GB

Already in folder

August 2009

Research publications; tiff & pdf

Vail Balloon Prints

43 GB

Already in folder

Fall 2009

image; tiff & jpg

Flickr Working Folder

2 GB

Already in folder

Winter 2009

jpg

Edgerton

137 GB

Already in folder

Winter 2009

tiff & pdf

Eliot Bible

54 GB

Already in folder

Spring 2010

tiff & pdf

150th projects

20 GB

starting summer 2009 & remainder of year through 2010

beginning Spring 2010 through winter 2010

various text and image

RVC

20 GB

May 2009

Winter 2009

image; tiff & jpg

DTMB

10 GB

Summer 2009

Fall 2009

Research publications; tiff & pdf

thresholds

1 GB

Summer 2009

Fall 2009

tiff & pdf

Boston Maps

30 GB

Summer 2009

Winter 2009

image; tiff & jpg

Maurice Smith


Summer 2009

Winter 2009

image; tiff & jpg

RLE Research Notebooks

25 GB

Summer 2009

Winter 2009

tiff & pdf

Communication Forum phase 2

20 GB

August 2009

Winter 2009

audio & video

Unknown

200 GB




Next Year:





Gaffield Research Notebooks

200 GB

Winter 2010

Summer/Fall 2010

tiff & pdf

Future Research Publications

10 GB

revolving collection will always need space


RVC

200 GB





Diagram of DSpace Images Folder workflow:
File Disposition

Meeting Notes from RW - 21 April 2009

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