NBER WPs

FIRST: Set up NBER SRCH Macro

1. In OCLC, go to the TOOLS menu and click KEYMAPS
2. In the DISPLAY COMMANDS FOR CATEGORY box, select MACRO
3. In the tree under MACROS, click the plus sign (+) beside new_cbc11
4. Select nbersrch
5. With nbersrch selected, in the box below PRESS NEW SHORTCUT KEY, type in the macro of your choice (I use Ctrl + Alt + N)
6. Click ASSIGN, then click OK

Next: Process NBER WP

1. In OCLC, activate the macro you set up above (in my case, by pressing Ctrl + Alt + N)
2. A dialog box will ask you to enter a series number
3. Notice that,at the bottom of the box on the cover of the NBER Working Paper, there is a series number in the following format: Working Paper XXXXX. In the dialog box, enter the five-digit number following the words “Working Paper.”
4. Click OK
5. OCLC may prompt you to choose from a list of records. Select the one that is in English and is not electronic by typing in the record number found in the left hand column, then click OK. (Occasionally entering the series number will bring you directly to a record, rather than to a list. Work with the record that comes up.)
6. The original macro will populate the record you choose with fields specific to NBER WPs. It will look like a ghost has taken over your program for a minute as the fields are automatically typed in.
7. Check the record to ensure that it is an English-language monograph record.
8. On your keypad, hit Shift + F11. This will control the headings (convert all those connected to authorities records into a blue underlined link).
9. A dialog box will pop up that says “One or more headings were controlled and linked. All controllable headings were controlled.” Click OK.
10. Check the 099 field to ensure that the correct series number was populated by the macro.
11. Check the 490/830 fields (series statements) to ensure that the correct series number was populated by the macro.
12. Check the 100 (author), 245 (title), 260 (publication), 300 (physical description), 5XX (notes), and 7XX (added entry names) fields against the WP in hand to ensure that they match.
13. Pay special attention to 100 and 7XX fields: many of these Working Papers are authored by MIT professors, and we need to be sure that their authority records actually match the authors.
14. Click the URL in the 856 field. This will open a PDF document in your default browser (Internet Explorer or Firefox). Check to be sure that the PDF matches the WP in hand.
15. Check the 949 field (populated by the NBERWP macro) to ensure that it reads n
16. On your keyboard, hit Shift + F5. This will validate the record. If any error message pops up, address it to Brandie.
17. Insert a barcode on the front cover, upper left hand corner of the WP.
18. Activate your 910/949 macro.
19. Scan the barcode, route the WP to LSA by entering x as the expansion code, and click SEND TAGS.
20. On your keyboard, hit F8 to update our holdings.