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Table of Contents
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Navigating the Gradebook

Use the tabs at the top of the 'Gradebook' homepage to navigate the various sections and functions of the gradebook.
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The Dashboard

The Dashboard is the landing page for the Gradebook:

Directions on how to Add Assignments to the Gradebook.

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NEEDS GRADING - Lists assignments/exams that have no grades assigned or have grades that are overdue. Click the assignment/exam title to jump to the grading table where you can finalize outstanding scores.
NEEDS APPROVING - Lists assignments/exams that have grades entered but not yet approved. Click the assignment/exam title to jump to the grading table where you can approve grades that are ready to be finalized.
ALL DONE - Lists assignments/exams that have been graded, approved, and released to students. Click the assignment/exam title to jump to the grading table where you can view all released grades.

Clicking on the 'Find Student field will bring up a list of enrolled students:

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The Download Dropdown

The 'Download' dropdown menu allows you to export various portions of the Gradebook:

  • ROSTER XLS / CSV- Downloads the STUDENTS page in either XLS or CSV format. This includes student's names, username, MIT ID, Section, letter grade, cumulative grade, and the grades for each assignment. 
  • ROSTER XLS with makeup grades- Downloads the STUDENTS page in XLS format. This includes student's names, username, MIT ID, Section, letter grade, cumulative grade, the ACTUAL GRADE, ORIGINAL GRADE AND MAKEUP GRADE for each assignment.
  • ASSIGNMENTS XLS- Downloads the ASSIGNMENTS page in XLS format. This includes the title, short name, due date, max points, whether the assignment is accessible to graders, and whether it has been removed. 
  • LETTER GRADES XLS- Exports the LETTER GRADES page in XLS format. This includes student's names, username, MIT ID, Section, letter grade, cumulative grade, and whether the grades have been approved. 
  • GRADE HISTORY XLS- Downloads the grade history in XLS format. This includes the assignment, student name, student username, student's MIT ID, the date, the grader's name, the grader's username, the grader's role, the grade type, and the actual grade. 
The Import Dropdown Menu

The 'Import' menu allows you to import various portions of the Gradebook:

  • Import Excel - You can upload assignments, letter grades, the complete grade history, and the student roster here.
    Note: When importing an excel sheet into the gradebook, you must use the same file you exported - you cannot copy and paste the data into another spreadsheet. There is hidden information contained within the exported spreadsheet that is required for the file to be recognized by the gradebook.
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Students Page

Select STUDENTS to display the STUDENT/GRADE LIST where Instructors/Graders can get an overall view of the course grades. The STUDENT/GRADE LIST is maintained in a table format and the column headings will vary according to how the Gradebook is configured. Instructors/Graders can modify scores and Letter Grades for an assignment/exam by selecting a Student's name.

NOTE

  • The STUDENT/GRADE LIST data can be sorted by clicking the column heading. The Up arrow is ascending order and the down arrow is descending. To sort across multiple columns, hold down the SHIFT key and select two or more columns.
  • Columns are sorted alphabetically by default.
    • The name, section, letter grade, and cumulative score columns are static, while the assignment columns are dynamic.

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The STUDENT/GRADE LIST details:

  • The name of each Student enrolled in the course. Point your cursor on a Student name to display a Tooltip for the Student's email address.
  • The SECTION of each student.
  • The score for each course assignment/exam. Each Assignment/exam has its own column in the STUDENT/GRADE LIST. Use the scroll bar at the bottom of the form to see all columns. The assignment/exam column name is acquired from the SHORT NAME field on the ADD/IMPORT ASSIGNMENT form.
  • The final Letter Grade issued for the course.
  • Each Student's Cumulative and Weighted (optional) averages for each assignment.
  • The total number of submissions per assignment/exam and the Class Average.

Select a Student name to jump to the GRADE SUMMARY page for the Student. The GRADE SUMMARY page is where Instructor/Graders can:

  • View all of the assignments/exams for the Student.
  • Enter scores in the POINTS column for each assignment/exam
  • Approve scores for each assignment/exam.
  • View/Hide the Grade History.
  • View the maximum points and weighted percentage for each assignment/exam.
  • Add a Makeup Grade.
  • View the Student's profile or enter a text comment at the bottom of the page.
  • Select an assignment/exam link and jump to the course SUMMARY/GRADING TABLE for individual assignments.

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EXPORT XLS - Data from the STUDENT/GRADE LIST can be exported to an Excel spreadsheet (or another spreadsheet application). Excel is the default. This spreadsheet will include student name, username, MIT ID, section, letter grade, cumulative grade, and the grades for each assignment. 

EXPORT XLS with makeup grades - Data from the STUDENT/GRADE LIST can be exported to an Excel spreadsheet (or another spreadsheet application). Excel is the default. This spreadsheet will include student name, username, MIT ID, section, letter grade, cumulative grade, the ACTUAL GRADE, ORIGINAL GRADE AND MAKEUP GRADE for each assignment.

EXPORT CSV - Data from the STUDENT/GRADE LIST can be exported to an Excel spreadsheet (or another spreadsheet application) with Comma Separated Values. Excel is the default. This spreadsheet will include student name, username, MIT ID, section, letter grade, cumulative grade, and the grades for each assignment.

EXPORT FULL GRADE HISTORY - Downloads the grade history in XLS format. This includes the assignment, student name, student username, student's MIT ID, the date, the grader's name, the grader's username, the grader's role, the grade type, and the actual grade.

When importing an excel sheet into the gradebook, you must use the same file you exported - you cannot copy and paste the data into another spreadsheet. There is hidden information contained within the exported spreadsheet that is required for the file to be recognized by the gradebook.


Student Grade Summary Form

The GRADE SUMMARY form is where Instructors/Graders can get an overview of each Student's performance by assignment/exam. The form details all of the assignment/exams for an individual Student. Select a Student name on the STUDENT/GRADE LIST to jump to the STUDENT GRADE SUMMARY form. The top of the STUDENT GRADE SUMMARY displays a students name, MIT ID, and section.

Access the STUDENT GRADE SUMMARY form to:

  • Enter or modify assignment Points/Scores.
  • View/Hide the Grade History.
  • Assign a Makeup Grade.
  • Assign a Letter Grade for the course.
  • Approve make-up and original grades.
  • Enter a letter grade.
  • View a photo of the Student (if available).
  • Add a Student comment.
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