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Finance Resources

Purchase/ Consultants/
New FTE Requests 

Employee Resources

Other Resources                                             

$100K+ Purchases/ New Consultant / New
FTE Required Documents

Request for Payment

IS&T Policies (effective April 1, 2010)

Additional Required forms for hiring
Independent Contractor(See Below)

HR/Payroll Resources

IS&T Cost Object and GL Lists

Request for Proposal

Travel Voucher & Advance Forms

Daptiv Resources

IS&T Financial Software Development Project Process

Project Request (Pre-Business Case Submission)

Project Start-up

Ongoing Project Forecasting                                             

Prior to all Business Case submissions (internal projects
and external submission to sponsors) an Software
Development Project Cost Template must be completed
and submitted to your
Associate Directorate Financial Business Consultant. 

All submitted Business Cases must
use the submitted IS&T Project Cost Template. 
Once completed send IS&T Project Cost Template
to your IS&T Finance contact. It is recommended that
all Project Managers set up an in-person meeting with
you IS&T Finance contact to discuss assumptions and issues.

Link: IS&T Project Cost Template

Once the Project Request has been approved by an
External Sponsorship group or IS&T Management
(only for non-sponsored IS&T projects) Project
Manager must :

1. Send email to your IS&T Finance contact
with the following information:

  • Project Name (must match Daptiv Name)
  • Brief Description of Project (2-3 sentences)
  • Project Time Frame
  • Approved Budget
  • Software Development or GIB funding

Once a project is approved and required information has
been submitted to IS&T Finance, all further forecasting
and planning is to be done in the IS&T Resource Model.

All Project Financials are required to come from
IS&T Finance (including both Actuals and Forecasts).


Due Dates for Updates, Quarterly Forecasting and
Completed Time sheet can be found on the
IS&T Planning Calendar (TBD).

IS&T Project Cost Template must include:

  • List of Resources (Internal & External)
  • Estimated Hours on Project for each Resource
  • Estimated Other Costs (Hardware, Software,Etc.)
  • Estimated Ongoing Support

2. Set up project in Daptiv using IS&T approved
Projects Tasks ONLY:

  • Plan
  • Design
  • Development
  • Test
  • Implementation
  • User Testing

Next Due Date for:
Daptiv Actuals Update in Resource Model: 3/30/2010
Timesheets: 4/2/2010 (Final Q3 Update)
Q3 Updated Forecasts: 4/12/2010

Link to IS&T Resource Models:SAIS Resource Models

Guidance on filling out the IS&T Project Cost Template can
be provided by your Team Lead or your Financial Business Consultnat.

Instructions on setting up projects in Daptiv can
be found in the Daptiv User Manual . If a new user
needs to be set up in Daptiv use the New User Form .

Instructions on how to input your forecast into the
Resource Model are available on the Instructions tab
of the model.

IS&T Finance Contacts:

Associate Director Area

Financial Business Consultant

Financial Assistant

Administrative Systems

Amber Fearon afearon@mit.edu

Corinne Hamilton cbutler@mit.edu

Education Systems

Amber Fearon afearon@mit.edu

Corinne Hamilton cbutler@mit.edu

Data Management

Anne Denna abdenna@mit.edu

Quentin Alexander qla@mit.edu

Customer Support

Anne Denna abdenna@mit.edu

Quentin Alexander qla@mit.edu

Systems Engineering

Rosalind James rijames@mit.edu

Andrea Sullivan aquinn@mit.edu

Operations & Infrastructure

Mark Jones mmjones@mit.edu

Eileen Kenney eileenk@mit.edu

Telephone and Network Service Center

Mark Jones mmjones@mit.edu

Sean Nicholson s_nichol@mit.edu

Administration

----------------

Paul Dawson ptdawson@mit.edu

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