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Note: Draft plan.

Detailed Cutover Plan

  insert plan document here

Cutover Plan Progress - Work in progress - tasks and dates NOT finalized.
0%

Pre-Update Schedule and Processes

  1. handler

    Tuesday, 11/22/2011, by 9 AM Post messages on SAPweb and ESS Web sites of upcoming SAP outage.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:35
  2. handler

    Tuesday 11/22/2011, 12 PM Send message to MIT-SAP community about upcoming SAP outage.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:36
  3. handler

    Tuesday, 11/22/2011, 12 PM Post message on SAPgui indicating upcoming SAP outage.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:36
  4. handler

    Wednesday, 11/23/2011, 11 AM IS&T - Cutover weekend planning meeting.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:37
  5. handler

    Monday, 11/28/2011. 12 PM Steering Committee Meeting - review cutover plan.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:38
  6. handler

    Wednesday, 11/30/2011, 6:30AM Switch ADS server pointing to production for J31 to J01.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:39
  7. handler

    Wednesday, 11/30/2011, 10 AM-12 PM SAP upgrade Core/Action log team meeting - review Cutover schedule and details.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:41
  8. handler

    Wednesday, 11/30/2011, 1 PM Steering Committee, review test result, Go/No-Go decision.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:42
  9. handler

    Wednesday, 11/30/2011, 1-5 PM SAP PI/ADS Part 1.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:43
  10. handler

    Thursday, 12/1/2011, 8-10 AM SAP PI/ADS Part 2.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:43
  11. handler

    Thursday, 12/1/2011, 10-11 AM SAP PI/ADS Part 3.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:44
  12. handler

    Thursday, 12/1/2011, 9 AM Email Steering Committee Go/No-go decision.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:45
  13. handler

    Thursday, 12/1/2011, 2-3 PM Final review - RT issues, transport list, web components.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:49
  14. handler

    Thursday, 12/1/2011, By 4 PM Schedule Pre & Post Trail balance reports.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:50
  15. handler

    Thursday, 12/1/2011, By 5 PM R3-Admin email nessage about system down time.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:50
  16. handler

    Thursday, 12/1/2011, By 5 PM Final copy of Production Update Schedule published and emailed.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:51
  17. handler

    Friday, 12/2/2011, By 12 PM (Noon) Facility Supervisors print out work lists as back up for Monday morning.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:53
  18. handler

    Friday, 12/2/2011, By 12 PM (Noon) Reschedule (shift) SW batch jobs to Sunday night.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:54
  19. handler

    Friday, 12/2/2011, By 4:30 PM Suspend weekend MITSIS Grad Appointment feed.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:55
  20. handler

    Friday, 12/2/2011, By 5:45 PM Workflow and JV Validation Reports.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:59
  21. handler

    Friday, 12/2/2011, 5:35 PM Stop EDI Production Jobs.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:00
  22. handler

    Friday, 12/2/2011, 6 PM Shut down EDI application server.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:01
  23. handler

    Friday, 12/2/2011, 6 PM Voice message update when system goes down.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:01
  24. handler

    Friday, 12/2/2011, 6 PM System Downtime Message (3 Down)

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:03
  25. handler

    Friday, 12/2/2011, 6 PM Bring down appkcation servers. Production Environment becomes unavailable.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:04
  26. handler

    Friday, 12/2/2011, 6 PM Disable Gateways

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:04
  27. handler

    Friday, 12/2/2011, 6 PM Suspend Drop-box processing.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:05
  28. handler

    Friday, 12/2/2011, 6-8 PM Validation Reports (Trial Balance) executed in SAP.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:06
  29. handler

    Friday, 12/2/2011, 6-8 PM Limited activity in PS1.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:07
0%

Support Pack Application and Processes

  1. handler

    Friday, 12/2/2011, 6-8 PM SAP Portal - Part 1.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:29
  2. handler

    Friday, 12/2/2011, 8-9 PM SAP Portal - Part 2.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:29
  3. handler

    Friday, 12/2/2011, 8-11 PM Backup PS1.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:30
  4. handler

    Friday 12/2/2011 - Saturday, 12/3/2011, 11 PM - 12 PM (Noon) SAP ERP: Execute support pack application.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:31
  5. handler

    Saturday, 12/3/2011, 12 PM (Noon) - 2 PM SAP Portal.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:32
  6. handler

    Saturday, 12/3/2011, 1-5 PM Backup System.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:33
  7. handler

    Saturday, 12/3/2011, By 3 PM Upgrade GuiXT scripts.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:33
  8. handler

    Saturday, 12/3/2011, 4 PM Conference Call Check-in.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:34
  9. handler

    Saturday, 12/3/2011, 5-10 PM Execute Oracle SB Upgrade.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:34
  10. handler

    Saturday, 12/3/2011 - Sunday, 12/4/2011, 10 PM - 2 AM Backup System.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:35
  11. handler

    Saturday, 12/3/2011 - Sunday,12/4/2011, 10 PM - 1 AM Generate DB Statistics; Complete ABAP loads.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:36
  12. handler

    Sunday, 12/4/2011, 1-3 AM Transport Application.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:37


0%

Post Upgrade Schedule and Processes

  1. handler

    Sunday, 12/4/2011, 8 AM Validation reports executed (trial balance reports).

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:19
  2. handler

    Sunday, 12/4/2011, 10 AM Unload web-services ids in Production.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:20
  3. handler

    Sunday, 12/4/2011, By 11 AM Turn on the EDI 'gourmet-1' server

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:21
  4. handler

    Sunday, 12/4/2011, 11 AM Schedule EDI job.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:22
  5. handler

    Sunday, 12/4/2011, By 11 AM Email to ist-sap@mit.edu.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:38
  6. handler

    Sunday, 12/4/2011, By 11AM Switch ADS server connection back from J01 to J31.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:39
  7. handler

    Sunday, 12/4/2011, 11 AM R3-Admin Action Log.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:40
  8. handler

    Sunday, 12/4/2011, 12 PM - 2 PM ADMIN SYS Action log tasks.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:40
  9. handler

    Sunday, 12/4/2011, By 2 PM Update voice message whether Data Validation is on schedule.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:41
  10. handler

    Sunday, 12/4/2011, By 2 PM Unlock testers.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:41
  11. handler

    Sunday, 12/4/2011, 2-4 PM PS1 Data Validations & Transaction processing.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:42
  12. handler

    Sunday, 12/4/2011, By 4 PM Coorindators for each are should send emial to sap-validation-team@mit.edu at the completion of the validation notifying results.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:43
  13. handler

    Sunday, 12/4/2011, 4 PM Conference Call Check-in.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:44
  14. handler

    Sunday, 12/4/2011, after conference call send email motifying results.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:45
  15. handler

    Sunday, 12/4/2011, 8 PM - 12 AM Data Warehouse Job Validation.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:46
  16. handler

    Sunday, 12/4/2011, 8-10 PM Unlock users.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:46
  17. handler

    Sunday, 12/4/2011, 10 PM Enable Dropbox.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:47
  18. handler

    Sunday, 12/4/2011, 10 PM Eecute ProCard from Bank of America feed.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:47
  19. handler

    Monday, 12/5/2011, 1:30 AM On line back up of PS1.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:48
  20. handler

    Monday, 12/5/2011, By 6AM Update 3-down web page & SAPgui message.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:55
  21. handler

    Monday, 12/5/2011, By 6 AM Remove SAPweb, ESS And EHS messages.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:55
  22. handler

    Monday, 12/5/2011, 6 AM Email notification to MIT community stating update complete and production available.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:56
  23. handler

    Monday, 12/5/2011, 9 AM Reinstate weekend MITSIS Grad Appointment feed.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:57
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