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Cut-over Plan Progress:
100%

Pre-Update Schedule and Processes

  1. handler

    1. By Sunday, 11/27/2011 8 AM Download Basis notes for the PS1 required for the upgrade

    Priority MEDIUM
    fquern@mit.edu
    Nov 18, 2011 10:18
  2. handler

    2. Sunday, 11/27/2011, 8 AM DSM Upgrade & associated notes.

    Priority MEDIUM
    fquern@mit.edu
    Nov 18, 2011 10:19
  3. handler

    3. Sunday, 11/27/2011 10 AM Begin online upgrade piece of the application of Enhancement Pack(s)

    Priority MEDIUM
    fquern@mit.edu
    Nov 18, 2011 10:20
  4. handler

    4. Monday, 11/28/2011, by 9 AM Post messages on insideMIT, SAPweb and ESS Web sites of upcoming SAP outage.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 14:35
  5. handler

    5. Monday 11/28/2011, 12 PM* Send message to MIT-SAP community about upcoming SAP outage.

    Priority MEDIUM
    jad@mit.edu
    Oct 21, 2011 14:36
  6. handler

    6. Monday, 11/28/2011, 12 PM Post message on SAPgui indicating upcoming SAP outage.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:36
  7. handler

    7. Tuesday, 11/29/2011, 10:30 AM IS&T - Cutover weekend planning meeting.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:37
  8. handler

    8. Wednesday, 11/30/2011, 10 AM-12 PM SAP upgrade Core/Action log team meeting - review Cutover schedule and details.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:41
  9. handler

    9. Thursday, 12/1/2011. 12 PM Steering Committee Meeting - review cutover plan.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:38
  10. handler

    10. Thursday, 12/1/2011, 1 PM Email Steering Committee Go/No-go decision.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:45
  11. handler

    11. Thursday, 12/1/2011, 2-3 PM Final review - RT issues, transport list, web components.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:49
  12. handler

    12. Thursday, 12/1/2011, By 4 PM Schedule Pre & Post Trail balance reports.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:50
  13. handler

    13. Thursday, 12/1/2011, By 4 PM R3-Admin email nessage about system down time.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:50
  14. handler

    14. Thursday, 12/1/2011, By 4 PM Final copy of Production Update Schedule published and emailed.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:51
  15. handler

    15. Friday, 12/2/2011, By 12 PM (Noon) Facility Supervisors print out work lists as back up for Monday morning.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:53
  16. handler

    16. Friday, 12/2/2011, By 12 PM (Noon) Reschedule (shift) DW batch jobs to Sunday night.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:54
  17. handler

    17. Friday, 12/2/2011, By 4:30 PM Suspend weekend MITSIS Grad Appointment feed.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:55
  18. handler

    18. Shift Concur outbound jog to 4:30pm

    Priority MEDIUM
    fquern@mit.edu
    Nov 30, 2011 11:10
  19. handler

    19. Friday, 12/2/2011, By 5:00 PM Workflow and JV Validation Reports.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 14:59
  20. handler

    20. Friday, 12/2/2011, 4:35 PM Stop EDI Production Jobs.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:00
  21. handler

    21. Friday, 12/2/2011, 5 PM Shut down EDI application server.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:01
  22. handler

    22. Friday, 12/2/2011, 5 PM Voice message update when system goes down.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:01
  23. handler

    23. Friday, 12/2/2011, 5 PM System Downtime Message (3-Down)

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:03
  24. handler

    24. Friday, 12/2/2011, 5 PM Bring down application servers. Production Environment becomes unavailable.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:04
  25. handler

    25. Friday, 12/2/2011, 5 PM Disable Gateways.

    Priority MEDIUM
    jad@mit.edu
    Oct 21, 2011 15:04
  26. handler

    26. Friday, 12/2/2011, 5 PM Suspend Drop-box processing.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:05
  27. handler

    27. Friday, 12/2/2011, 5-7 PM Validation Reports (Trial Balance) executed in SAP.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:06
  28. handler

    28. Friday, 12/2/2011, 5-7 PM Limited activity in PS1.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:07


100%

Support Pack Application and Processes

  1. handler

    29. Friday, 12/2/2011, 7-10 PM Backup PS1.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:30
  2. handler

    30. Friday, 12/2/2011 - Saturday, 12/3/2011, 10 PM - 12 PM (Noon) SAP ERP: Execute support pack application.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:31
  3. handler

    31. Saturday, 12/3/2011, 1-5 PM Backup System.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:33
  4. handler

    32. Saturday, 12/3/2011, By 3 PM Upgraded GuiXT scripts moved to Facilities Production Server.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:33
  5. handler

    33. Saturday, 12/3/2011, 4 PM Conference Call Check-in - use webex line.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:34
  6. handler

    34. Saturday, 12/3/2011, 5-10 PM Execute Oracle DB Upgrade.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:34
  7. handler

    35. Saturday, 12/3/2011 - Sunday, 12/4/2011, 10 PM - 2 AM Backup System.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:35
  8. handler

    36. Saturday, 12/3/2011 - Sunday,12/4/2011, 10 PM - 8 AM Generate DB Statistics; Complete ABAP loads.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:36
  9. handler

    37. Sunday, 12/4/2011, 3-5 AM Transports Application.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:37


66%

Post Upgrade Schedule and Processes

  1. handler

    38. Sunday, 12/4/2011, 8 AM Validation reports executed (trial balance reports).

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:19
  2. handler

    39. Sunday, 12/4/2011, 10 AM Unlock web-services ids in Production.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:20
  3. handler

    40. Sunday, 12/4/2011, By 11 AM Enable Gateways (SAPWeb/ESS).

    Priority MEDIUM
    fquern@mit.edu
    Nov 18, 2011 10:49
  4. handler

    41. Sunday, 12/4/2011, By 11 AM EDI Step 1: Update SAP EDI Version number.

    Priority MEDIUM
    fquern@mit.edu
    Nov 18, 2011 10:51
  5. handler

    42. Sunday, 12/4/2011, By 11 AM EDI Step 2: Turn on the EDI 'gourmet-1' server.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:21
  6. handler

    43. Sunday, 12/4/2011, By 11 AM EDI Step 3: Schedule EDI job.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:22
  7. handler

    44. Sunday, 12/4/2011, By 11 AM Email to ist-sap@mit.edu.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:38
  8. handler

    45. Sunday, 12/4/2011, 11 AM R3-Admin Action Log.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:40
  9. handler

    46. Sunday, 12/4/2011, 12 PM - 2 PM ADMIN SYS Action log tasks.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:40
  10. handler

    47. Sunday, 12/4/2011, By 2 PM Update voice message whether Data Validation is on schedule.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:41
  11. handler

    48. Sunday, 12/4/2011, By 2 PM Unlock testers.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:41
  12. handler

    49. Sunday, 12/4/2011, 2-4 PM PS1 Data Validations & Transaction processing.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:42
  13. handler

    50. Sunday, 12/4/2011, By 4 PM Coordinators for each area should send email to sap-validation-team@mit.edu at the completion of the validation notifying results.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:43
  14. handler

    51. Sunday, 12/4/2011, 4 PM Conference Call Check-in Go/No-Go decision - use webex line.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:44
  15. handler

    52. Sunday, 12/4/2011, after conference call send email notifying results.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:45
  16. handler

    53. Sunday, 12/4/2011, 8 PM - 12 AM Data Warehouse Job Validation.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:46
  17. handler

    54. Sunday, 12/4/2011, 8-10 PM Unlock users.

    Priority MEDIUM
    fquern@mit.edu
    Oct 21, 2011 15:46
  18. handler

    55. Sunday, 12/4/2011, 10 PM Enable Dropbox.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:47
  19. handler

    56. Sunday, 12/4/2011, 10 PM Execute ProCard from Bank of America feed.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:47
  20. handler

    57. Monday, 12/5/2011, 1:30 AM On Line back up of PS1.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:48
  21. handler

    58. Monday, 12/5/2011, By 6AM Update 3-down web page & SAPgui message.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:55
  22. handler

    59. Monday, 12/5/2011, By 6 AM Remove SAPweb, ESS and EHS messages.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:55
  23. handler

    60. Monday, 12/5/2011, 6 AM Email notification to MIT community stating update complete and production available.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:56
  24. handler

    61. Monday, 12/5/2011, 9 AM Reinstate weekend MITSIS Grad Appointment feed.

    Priority MEDIUM
    donovan@mit.edu
    Oct 21, 2011 15:57


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