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Overview

Responsibilities

In general, the chair is responsible for running meetings and keeping an eye on everything happening in the ensemble. It is good to either be familiar with most ensemble processes or know someone who is. Making sure everyone is doing their job can be tricky at times. Ultimately, you will develop your own style. There is also some advice on this page. First and foremost, remember to be organized and prioritize.

Oversight

There are a lot of processes you will want to be familiar with and keep an eye on:

Top Priority:

  • Term Show!
  • Recruitment
  • Room Reservations
  • Finances
  • Event Registrations
  • Director Interviews

Other Administrative:

  • Ensemble History
  • Mailing Lists
  • Ensemble Calendar
  • Membership Requirements

Other Procedural:

  • Retreat
  • Small Shows
  • Large Ensemble Events (ex. Picnic)
  • Community Events (ex. CAST)
  • Classes
  • Play Choice
  • Office Cleans
  • Special Projects (ex. Sonnets)

Meetings

Officer Meetings
  1. At the beginning of each semester, choose a time for weekly officer meetings. Keep in mind that most of the officers will have rehearsals. In the past, 5pm has worked reasonably well.
  2. Budget an hour for the meetings. If meetings are consistently running too long, try handling simple administrative reminders via email. Alternatively, schedule meetings when everyone has two hours free.
  3. Make sure to send a reminder to the ensemble at least a day before the meeting. Include a rough agenda. You may also want to encourage a specific member to attend if the business pertains to them (ex. producer).
  4. It is occasionally reasonable to reschedule or cancel these meetings around tech week or holidays or if there is very little business to discuss. Try to avoid canceling two meetings in a row.
BOT, Retreat, EOT
  1. At BOT, assign term jobs, talk about the upcoming show and major events. If you would like, you can set goals for the semester.
  2. Think carefully about term jobs. Giving difficult jobs to responsible people will make your life easier.
  3. At EOT, recap the show and spear new members. At Fall EOT, get people to find locations for Spring retreat.
  4. Try to avoid contentious discussion and keep the meetings short, especially BOT and EOT. If there is a tough matter to discuss, try to limit it to just the relevant people.
  5. Retreat should be reserved for discussions which can be productive with a large group.
  6. Even if it has been in the past, retreat does not need to be long.
  7. Be pragmatic. If you discuss something, try to drive the discussion towards concrete action items.

Term Shows

Finding Producers

It is imperative that you select your Producer and SM carefully. They will set the attitude for the show. While it is difficult to be Chair and Producer simultaneously, it is worth considering.

Finding Production Staff

***.

Whipping

Projects

Keeping a list of running projects is important. Some projects may sound fun, but will be difficult to in practice. Keep an eye out for these. Make sure people understand how much work they are getting themselves into. Make sure people in charge of projects keep you up to date. Check in with them frequently. If things seem to be out of control, decrease the size and scope of the project.

Whipping

Advice.

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