Regular Treasurer duties
- Make sure club employees get paid (dealing with contracts, purchase orders, RFPs).
- Make sure club expenses get paid (reimbursements, payments, etc).
- Make sure deposits happen regularly so that our cash box balance is kept low to reduce risk.
- Track the financial health of the club and advise the officers.
- Reconcile our finances to produce a more accurate picture of club finances.
Account numbers
The account numbers aren't especially secret – there are several places at MIT where you reverse engineer them without much work. At the same time you can use them to pay for things, sometimes without a financial signatory (i.e., copies at CopyTech), so you don't want to publish them on the web site.
number |
account |
use |
|---|---|---|
2720265 |
main |
all deposits and withdraws go here |
2720266 |
funding |
empty |
4044015 |
reserve |
interest bearing, limited transactions allowed per year |
Financial signatories
Each year the outgoing officers should update the officers and financial signatories registered with the ASA following the instructions here. Our financial signatories as of Spring 2012 are:
Name |
username |
|---|---|
Sara Pickett |
sarac |
Rachel Chasin |
rchasin |
Dennis Wilson |
dennisw |
Ron Hoffmann |
hoffmann |
Laura Dean |
lgdean |
Kevin Chen |
kchen |
Access to SAPWeb is separate and has to be rerequested from SAO (funds@mit.edu) every fiscal year. You can check rolesweb to see if someone has access.
Other treasurer pages
So far I'm doing stuff by labels, so most useful stuff is below.