February 22, 2011

1. Feedback on project cost template
   • continue to move from a sw dev focus to a standard process for all projects
     • one template that all PMs could use, regardless of type of project or cost centers
   • PM would like roll up by month and actuals, not just by year
   • need to look at rates we are using and make the ore current to reflect true cost (whether for budget or charge back)
   • have all FBCs roll out budget template and forecasting for ALL projects (regardless of funding source or cost object)
2. Marilyn will be joining the PMBA Working Group meeting on 3/1/11.  Proposed agenda:
   • Review PMBA time line and deliverables (Dec through May)
     • SSSC presentation completed November 17, 2011 Project Roles and Responsibilities
     • Task matrix draft 12/9
     • Project review recommendations implemented for Q3 sessions
     • tool inventory draft completed January Draft Inventory of Current Available Tools

1. • • 2/15: Finance Project Cost Template
     • 2/22: Feedback on Community of Practice proposal, build agenda for MTS meeting Project Management Community of Practice v2.docx
     • 3/1: Project Review feedback with Marilyn (agenda TBD)
     • 3/8: Quarterly Forecast process with Finance
     • 3/15: Task List review

1. • • Stakeholder Identification and Analysis processes and tools: Wendy, Pat and Anne (draft by 3/22)
     • Requirements Gathering processes: Joanne, Wendy, Karon (draft 5/10)
     • developing & reviewing templates: Lori and Pat (these can be shared and commented on in email as opposed to at a meeting)
       • Sample business case - March
       • Scope template - March
       • Functional Specifications (people need to understand the difference) TABLE for DESIGN phase
       • Project Kick-off Document - April
       • Communications template vs. Status Update (status could be subset of Communications template) - April
     • partnership opportunities: Pat having initial meetings to plan in early March
       • Facilities "PIT" Project Initiation Team (April)
       • Lincoln Lab PMO (April)
     • processes to incorporate into our project life cycle and task lists (are these more appropriate as larger working sessions for our Community of Practice?)
       • QA - table
       • User Interface Design - initial planning mtg this week, 4/5 presentation
       • Web Services - Pat to follow up with JAD (table for design phase)
       • Accessibility/Usability - planning in March, 4/12 presentation
   • Hear from Marilyn what her short term and long term goals are
   • Project Review feedback
     • Marilyn's thoughts
     • Group feedback
2. Community of Practice proposal TABLED for March 15, 2011 Project Management Community of Practice v2.docx

PMBAMtgNotes022211.docx