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President's Report - FY10 Q4

  • DS Accomplishments
    • PLUS Team finished all VIP HW & SW upgrades in preparation for VIP Exchange Migration.
    • PLUS Team successfully migration of VIP (70 users) client base into Exchange environment.
    • PLUS travel to Washington D.C. Office for HW & SW upgrades in preparation of Exchange migration and office move. (mid-July completion)
    • PLUS Team assisted with on-site support of VOIP phones & Network upgrades in President's Office, VIP offices.
  • DS Issues and Trends
    •  

FY10 Q3

  • DS Accomplishments
    • In conjunction with ITSS, DCAD assisted a number of DLCs with problems related to hacking, security, and MIT guidelines on web sites and FileMaker databases that were all originally created by external vendors outside of the DCAD development process.
    • Revised the DCAD development process adding Development Manager Role and updated DCAD Requirements documents
    • Finalized a program with Dell (Custom Factory Integration) which allowed Dell to supply MIT with machines preloaded with an MIT imaged and asset tag.
    • Many MDS Team members stepped up to take over work that needed to continue after the retirement of the former MDS Team Lead and while the search for the new team lead was occurring.  Specifically, Marshall Spriggs, Albert Wang, Peter Milt, and Justin Fleming did a great job making sure the RT queues and SLA daily assignments occurred.
    • DCAD has acquired new Search Engine Optimization (SEO) expertise, applied it on projects for 3 DLCs (New Century Cities, MIT Investment Management Company, and the Center for Real Estate), and presented it to the Web Pub group.
    • Finalized the DDM Realignment initiatives and changes to our services in the area of Preventative Maintenance.
    • Hired Rashard Bryan as the new Team Lead for the Managed Desktop Services team
    • Assisted many of our DLCs and customers prepare their machines for the email migration to the new MIT Exchange system
    • Continued analysis on the feasibility of an asset recovery program
    • With fewer staff, DCAD achieved total revenue levels for FY10 Q3 that were 38% higher than FY09 Q3. Contributing factors to this increase in revenue include fewer projects that were larger and more complex; and an increase in SLA contracts
    • Received training in Windows 7
    • Beta tested FileMaker 11 for FMI
  • DS Issues and Trends
    • We have seen an increase in more time intensive cases related to machines infected with viruses and malware requiring complete system rebuilds and restoring data from backup.
    • Requests for DS related services (desktop renewal, desktop support, FileMaker development, web development) are increasing as DLCs are starting to explore alternatives to their current high cost of support and development.
    • Requests for a content management services are increasing as people look for more functionality than static web pages can provide.
    • Work related to preparation for the Exchange migrations has increased as the date for the retirement of TechTime draws closer and DLCs are scrambling to be placed on the migration schedule.
  • DS FY10Q4 Goals
    • Implement process for Asset Recovery for IS&T and community (carried over from Q3)
    • Complete VIP Exchange Migrations (carried over from Q3)
    • Meet year end revenue goals
    • Continue to improve internal operations and work flows
    • Implement new and improved processes for our service delivery
    • Improve tracking and reporting mechanisms

FY10 Q2

Chris Lavallee's email to Patricia Sheppard, Elaine Aufiero and css-managers@mit.edu (dated 1/7/2010)

SUBJECT:  DS FY10Q2 report

________________________________________________________________________________________________

Hi Elaine and Pat,

Here is the DS report. I also noticed that there was some overlap with the SD on some of the items. – Chris

IS&T Quarterly Senior Staff Report – for the period 10/1/2009 through 12/31/2009 (Q2 ‘10)
Operational Area
Client Support Services
Accomplishments
CSS Headquarters (HQ)
Service Desk (SD)
Faculty Student Experience (FSX)
Application User Experience (AUX)
IT Security Services (ITSS)

Departmental Services (DS):
• The internal changes to DS have improved coordination, communication, and efficiency between the DS teams.
• The development and implementation of the new tracking database has improved the tracking and reporting for the computer deployments through the Desktop Deployment and Maintenance group.
• Successfully created and maintain standard MIT Mac, Dell, and VMWare images for use in desktop deployments and support. We have also integrated the MIT Dell standard image into the Dell ordering process to allow for an MIT imaged machine to be shipped from Dell that is ready for deployment.

• Deployed a FileMaker Customer Relationship Management (CRM) system for the Deshpande Center. This system will be used as a model for other CRMs in development.
• DS successfully supported MIT’s Accreditation Evaluation committee in partnership with the President’s Office

• Migrated out individual Drupal sites to a Drupal Mulitsite deployment set up.

• Completed migration of all of the DCAD virtual servers from Xen to VMWare

• Upgraded Bomgar to the next version compatible with Windows 7. Started testing WebEx remote desktop support functionality.

• Participated on software release efforts for Windows 7, MacOSX Snow Leopard, TSM, MS Exchange

Goals for Next Quarter
• Meet or exceed revenue goals.
• Finalize the new DCAD and DDM business plans and the Asset Recovery Project.
• Expand the availability of the MIT standard Dell image to more customers and orders.
• Respond to the IT@ MIT recommendations: centralized and standardized purchasing of computer hardware.
Issues and Trends
• Web projects are becoming more complex with new user requirements. Many require functionality beyond what the Athena’s free web hosting environment can provide.
• Meeting or exceeding revenue goals and service levels with more limited resources.
• Requests that begin as a request for assistance on an existing FileMaker database are more frequently ending up with DCAD Managed Hosting and support agreements.

________________________________________________________________________________________________

FY10 Q1

From: Chris Lavallee <lavallch@mit.edu>
Date: Wed, 7 Oct 2009 11:44:26 -0400
To: Patricia Sheppard <pshepp@mit.edu>
Subject: DS Q1 Report info

Pat-
1) Here is the link to the DS accomplishments:https://wikis.mit.edu/confluence/display/deptsvcs/DS+Accomplishments
2) I have attached the DCAD, DDM, and Plus documents with info.
3) On the MDS side: we lost that Team Lead; despite the budget cuts in many DLCs, we held the number of SLAs and expected revenue steady (some areas added and some dropped).
4) Here are the DS FY10 Goals:https://wikis.mit.edu/confluence/display/deptsvcs/DS+FY10+Goals

Please let me know if you need any more info.
– Chris
----------------------------
Chris Lavallee
Manager, Departmental Services (formerly DITR)
Information Services and Technology, MIT
Office: (617) 253-0195
lavallch@mit.eduhttp://ist.mit.edu/about/org/ds

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