Description

This page describes the process of creating the MSRED student list serve as well as student only chat option

MOIRA LIST SERVS

Consult with CRE IT Manager Casey Eyring when creating new lists

New lists will be connected to the cre-student list which will connect them to the other resources (Papercut/Arch Software)

Each year, an email address is created for the new cohort.

• Create a Moira List
• The naming structure is: msred20XX
• Create the list once you have a new class, adding their MIT and non-MIT email addresses.
  • Most MIT offices only utilize their MIT address from the very first interaction, and having both MIT and non-MIT addresses to start allows you to help students orient themselves ("check your MIT email, MIT offices will only contact you there").  After a couple months of those reminders, phase out their non-MIT email address use, too.
  • Usually until mid-summer, blind-copy the group on updates/steps, to avoid bombardment of emails as they talk to each other, not realizing the admin is on the list.  Their orientation site includes ways to connect (Facebook, WhatsApp, Slack) and so blind-copying their group email list isn't an issue in that regard.  
• Around mid-July, email them to let them know you're removing their non-MIT email addresses and will communicate only through their MIT email address going forward.  Remove their non-MIT email addresses from the listserv on IS&Ts website.
• Until Orientation,only have the Grad Admin and Assistant on the listserv; there's a lot of matriculation items there's no need to bog others down with.
  • Once orientation begins, add:
    • Kelly Cameron
    • Bettina Urcuioli
    • Continuing students (completing the 16 month option, or that are carrying over for other reasons)

STUDENT GROUP CHAT OPTIONS

• In recent cycles, student have preferred WhatsApp as their forms of communication amongst themselves.
  •  Try to recruit a returning 16-month student to agree to set up the group.
  • The student can then send you the sign up link to distribute to the incoming class.
  • Participation is voluntary
  • Share Code of Conduct expectation and empower student moderator/admin to report issues and remove problem users from the group