EDISJ Style Guidelines || Style Guidelines || Formatting and Stylistic Conventions || Reading Level Guidelines || Referencing Published Materials

Table of Contents

Use title case for published materials – capitalize book, journal, and article titles. Bibliographic information in footnotes, bibliographies, and component lists should follow Chicago Manual of Style, Notes and Bibliography formatting. Bibliography notes follow the CMoS bibliography formatting, while folder lists and endnotes use CMoS notes formatting. In folder lists, the date portion is omitted from the title field and entered into the date module. Consult the Chicago Manual of Style for information about formatting other resources.

If a report is unpublished, put the title in quotation marks and use title case.

Book and journal titles are italicized using EAD markup. (Underline these titles on the physical folder.) Journal article titles should be enclosed in quotation marks.

Component List Formatting

When describing bibliographic materials at the file or item level, use CMoS Note Style. Names are cited in standard format. Dates are omitted from the title field.

Journal Article

Author’s first and last name, “Title of Article,” Journal Title 73, no. 1

Susan Satterfield, “Livy and the Pax Deum,” Classical Philology 111, no. 2

Shao-Hsun Keng, Chun-Hung Lin, and Peter F. Orazem, “Expanding College Access in Taiwan, 1978–2014: Effects on Graduate Quality and Income Inequality,” Journal of Human Capital 11, no. 1

Peter LaSalle, “Conundrum: A Story about Reading,” New England Review 38, no. 1

Michelle Caswell, “Teaching to Dismantle White Supremacy in Archives.” Library Quarterly 87, no. 3

Book

Author’s first and last name, Title of Book (Place of publication: name of publisher).

Zadie Smith, Swing Time (New York: Penguin Press)

Brian Grazer and Charles Fishman, A Curious Mind: The Secret to a Bigger Life (New York: Simon & Schuster)

Endnotes Formatting

When citing sources in note fields, use CMoS Note Style. Names are cited in standard format.

To use endnotes, number the notes and put them at the end of the narrative text. Number each endnote citation and use the following syntax for referencing the endnotes within the narrative text: (1)

For examples of in text citations, see: Biographical or Historical Note

Journal Article

Author’s first and last name, “Title of Article,” Journal Title 73, no. 1 (1980): pages. url.

1. Susan Satterfield, “Livy and the Pax Deum,” Classical Philology 111, no. 2 (April 2016): 170.

2. Shao-Hsun Keng, Chun-Hung Lin, and Peter F. Orazem, “Expanding College Access in Taiwan, 1978–2014: Effects on Graduate Quality and Income Inequality,” Journal of Human Capital 11, no. 1 (Spring 2017): 9–10, https://doi.org/10.1086/690235.

3. Peter LaSalle, “Conundrum: A Story about Reading,” New England Review 38, no. 1 (2017): 95, Project MUSE.

4. Michelle Caswell, “Teaching to Dismantle White Supremacy in Archives.” Library Quarterly 87, no. 3 (July 1, 2017): 222–35. https://doi.org/10.1086/692299.

Book

Author’s first and last name, Title of Book (Place of publication: name of publisher, publication date), pages. If there is only a place of publication and a date: Place, date.

4. Zadie Smith, Swing Time (New York: Penguin Press, 2016), 315-318.

5. Brian Grazer and Charles Fishman, A Curious Mind: The Secret to a Bigger Life (New York: Simon & Schuster, 2015), 12.

Bibliography Note Formatting

When citing materials in Bibliography Notes, use CMos Bibliography formatting. Bibliography notes are generally formatted in alphabetical order by author's last name.

Journal Article

Author’s last name, first name. “Title of Article.” Journal Title 73, no. 1 (1980): pages. url.

Caswell, Michelle. “Teaching to Dismantle White Supremacy in Archives.” Library Quarterly 87, no. 3 (July 1, 2017): 222–35. https://doi.org/10.1086/692299.

Keng, Shao-Hsun, Chun-Hung Lin, and Peter F. Orazem. “Expanding College Access in Taiwan, 1978–2014: Effects on Graduate Quality and Income Inequality.” Journal of Human Capital 11, no. 1 (Spring 2017): 1–34. https://doi.org/10.1086/690235.

LaSalle, Peter. “Conundrum: A Story about Reading.” New England Review 38, no. 1 (2017): 95–109. Project MUSE.

Satterfield, Susan. “Livy and the Pax Deum.” Classical Philology 111, no. 2 (April 2016): 165–76.

 

Book

Author’s last name, first name Title of Book. Place of publication: name of publisher, publication date. If there is only a place of publication and a date: Place, date.

Grazer, Brian, and Charles Fishman. A Curious Mind: The Secret to a Bigger Life. New York: Simon & Schuster, 2015.

Smith, Zadie. Swing Time. New York: Penguin Press, 2016.

EAD Title Markup

Titles are encoded using title tags in EAD markup. For more information on the EAD title tag, see: http://www.loc.gov/ead/tglib/elements/title.html and http://www.loc.gov/ead/EAD3taglib/EAD3.html#elem-title

EAD Markup Encoding Example

<title render="stylename">Book Title</title>

In note fields, one can automatically add this markup by highlighting the title and selecting "title" from the "Wrap With" menu.

Other fields, such as the Component title, require manual entry.

 

 

 

 

 

  • No labels

MIT. Libraries. Distinctive Collections.
Archives Processing Manual.