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- Exec/teamlead meetings: these are meetings where you meet with other teamleads/exec members to update them about your progress, and what you need help with. The topics are usually high level, and more subteam-specific content is reserved for your subteam meeting and other smaller group meetings. In general, it's best not to get too in-depth about something that doesn't apply to everyone, as you don't want to waste people's time. If you need to interface with other teamleads, you should organize a separate meeting for that.
- Subteam meeting: this is the meeting that you organize after determining the availability of your team members. It should happen once a week (unless there's a holiday). Come prepared with tasks to give members, updates, and food if you can! If you're in the design phase of a part, meetings can be held in the UL, but if you need to show off hardware or have a working meeting, you should have it in lab.
- Individual/one-on-one meetings: These are meetings primarily between you and one of your team members. It is especially important to meet one-on-one in the following cases:
- You have a new member that needs you to explain some aspect of the rocket, or how rockets work in general
- You want to assign a task to a member and explain the task in detail to them
- A member is feeling stressed about a task/something else, or is confused about/doesn't like what they're working on
- You want to check in with a member about the status of a part/task they're working on in detail
- You are training a member (using software, machining, etc.) to do some task
- Smaller group meetings: as the year progresses, your team will break up into smaller teams based on the part they're working on. In this case, you should meet with the group and have more detailed discussions, rather than talking about specifics during the subteam meeting. This is analogous to having a subteam meeting instead of talking about things too in depth during a teamlead meeting. These meetings will get more and more important as the year progresses, as you check in with your members and members of other teams.
The first meeting
More tips about meetings:
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- Unless you know EXACTLY how to build a part (which you probably don't), assume that you'll need to build it 3 times before you get it right.
- Identify all the materials you need for a part BEFORE you start building it. Too often, the cause of delaying a part comes down to the fact that it takes 2-3 weeks to arrive.
- Identify what you need (ask someone who's built it before if you don't know)
- Look up the delivery time. If it's not shown, assume it takes 1 week for the part to get here.
- Submit an order for it to the treasurer
Taking Care of Yourself
ADD STUFF
Social Events
It's important not only to manage your team technically, but take the time to organize fun events to give people a needed break from work and bond your team! You don't have to go crazy, but having a couple of events per semester is a nice thing to do, and you can get suggestions and help from your team if you don't have time to plan everything. Here are some things to keep in mind.
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