Role |
Members
|
Primary Responsibilities |
Communication |
Sponsor |
Bart Dahlstrom, Associate Director, IS&T Admin Systems |
- Provide overall direction, goals & funding
- Approve charter, scope, milestones, budget
- Remove obstacles
|
- Monthly written status report
- Invitation to attend steering committee 1st Monday each month
|
Steering Committee
|
- Bart Dahlstrom (Associate Director, IS&T Admin Systems)
- Bill VanSchalkwyk (Managing Director, EHS Programs)
- Gerry O'Toole (Director of HR/Payroll)
- John Doyle (Assistant Director, Procurement)
- Magdalene Lee (Assistant Controller)
- Marty Dugal (Assistant Director, Facilities Operations)
- Mary Weiss (Associate Director, IS&T Data Management)
- Steve Buckley (Associate Director, IS&T Sys Engineering)
- Wayne Turner (Director of Bus. Partnerships & Operations)
|
- Provide oversight, schedule resources
- Define roles & responsibilities
- Set standards, guidelines, processes, metrics
- Remove obstacles, resolve issues
- Approve go/no go decision
|
- Monthly steering committee meetings - October - January
- 10/4/2010 (Tentative)
- 11/1/2010 (Tentative)
- 12/6/2010 (Tentative)
- 1/4/2011 (Tentative)
|
Project Manager
|
Frank Quern |
- Complete project on time, on budget
- Manage overall project: plan, track progress, resolve issues, escalate when necessary, ...
- Communicate: with project team, sponsors, steering committee, stakeholders, broader community
- Ensure appropriate business and IS&T resources are assigned to project tasks
- Coordinate work among project teams, data warehouse, OIS, IS&T help desk, ...
|
|
Transport Manager
|
John Tuttle (tentative)
|
- Define process, lists, tracking procedures
- Plan and track effort to move pending transports to production before freeze
- Manage any critical transports during freeze to ensure they are included in upgrade
- Manage all transports related to support pack project
|
|
Core Team: Technical Leads
|
- Basis/security - Ron Parker
- ABAP, ITS - Wai-Ming Li
- Web - Rich Murphy
|
- Prepare environments
- Apply support packs
related to support pack project * Execute SF3 modification testing; Resolve & retest issues
- Unit test (joint with functional team)
- Analyze & resolve issues
- Execute cutover activities
- Coordinate work of basis team and developers
|
- Weekly core team meeting - Monday 9:30-10:00 W92-North Station starting 9/1/2010
- Kick off meeting TBD (week of 9/6)
- sap-upgrade-core@mit.edu
- wiki:
|
Core Team: Functional Leads
|
- HR/Payroll Testing Coordinator - Mary Donovan
- AP/EHS/FI/PO Testing Coordinator - Ken Le Vie
- EHS, Travel -Lee Collier
- Procurement (xECAT3), Facilities, Parking - Rita Zhovnirovsky
- ECAT3 - Elda Prudden
- AP, Smart - Ken Levie
- Functional Team leads - Julie Block (HR/Pay), Siobhan Cunnigham (AP/EHS/FI/PO)
|
- Unit testing (joint with technical team, track and report process)
- System integration testing (define scope, update & execute scripts, track and report progress)
- User acceptance testing (assist if needed)
- Serve as primary liaison with business owners
- Analyze & resolve issues
- Execute cutover activities
- Coordinate work of business analysis and business owners
|
- Weekly core team meeting - Monday 9:30-10:00 W92-North Station starting 9/1/2010
- Kick off meeting TBD (week of 9/6)
- sap-upgrade-core@mit.edu
- wiki:
|
Core Team: QA
|
- Wendy Bastos
- Sharron Sawyer
|
- Define & communicate process & templates to manage test cases
- Set standards for quality assurance process
- Oversee QA work on the project
|
- Weekly core team meeting - Monday 9:30-10:00 W92-North Station starting 9/1/2010
- Kick off meeting TBD (week of 9/6)
- sap-upgrade-core@mit.edu
- wiki:
|
Extended Team
|
- sais-sap@mailman.mit.edu
- which includes all SAIS & Data Warehouse staff supporting SAP.
- Conact Kevin Lyons, Wai-Ming Li or Bart Dahlstrom if you are not on the list and think you should be.
|
- Perform tasks as directed by core team leads
|
- Kick off meeting in September, before SAPbiz kickoff
- sap-upgrade-extended@mit.edu
- wiki:
|
Business Owners
|
- GL Reporting, JV - Magdalene Lee
- HR/Payroll - Leslie Wright
- HR/Benefits - Judy Raymond
- Facilities - Lisa St. Croix
- Stockroom - Tammy Doyle
- EHS - Laurie Veal
- Spons. Billing - Jean Roberge/Sue St. Croix
- Gen AR - Donna Cairns
- Cashiers - Cheryl Whelan
- Property: Kevin Milligan
- Fund Centers: Peggie McGrath
- IST Telecom: Allan Wallace
- Tech Review: Jim Coyle
- AP - John Larkin, Wayne Dwyer
- Procurement - John Doyle, Mike McNamara
- eCAT - John Doyle
- Travel - Kathy McGrath
- SMART - John Larkin, Mike McNamara
- OSP - Steve Dowdy
- OBO - Rob Slauzis
- Pcard - Kathy McGrath, Kim Harmon
|
- Perform user acceptance testing (define scope, update & execute scripts, retest as needed)
- Report issues via RT
- Train end users if any changes are discovered (none anticipated)
- Sign-off that updated system is accepted for your business area and support packs can move to production
- Perform any business cut-over activities
- Validate production system (define criteria, validate system)
|
- Kick off meeting @ 9/22/2010 SAPbiz meeting
- Every other week at SAPBiz or as required
- Meeting minutes and updates available on this wiki
- wiki:
|