Page History

Cartographic

materials

Introduction

The following guideline is mainly to be use for the copy cataloging of cartographic materials. Guidelines for any cataloging process, other than copy cataloging, like original cataloging by deriving from an existing bib record or using a blank work-form, can be found in the reference materials listed below. This also applies to any in-depth cataloging questions. For issues regarding local editing and processing practices in general, refer to MIT Libraries’ Monograph Editing Guideline.

Reference materials for editing:

1. MIT Libraries’ Monograph Editing Guidelines. http://macfadden.mit.edu:9500/colserv/cat/monocat/MonoTags.htm

2. MIT

1. Libraries’

1. Monograph

1. Acquisition

1. Section:

1. Procedures.

1. http://macfadden.mit.edu:9500/colserv/monoacq/policies/policies.html

2. MIT

1. Libraries’

1. Authorities

1. Policies

1. and

1. Procedures.

1. http://macfadden.mit.edu:9500/colserv/cat/authorities/authorities-polproc.htm

2. OCLC

1. Bibliographic

1. Formats

1. and

1. Standards.

1. http://www.oclc.org/bibformats/en/

2. Library

1. of

1. Congress

1. Bibliographic

1. MARC

1. Formats.

1. http://www.loc.gov/marc/bibliographic/ecbdhome.html

2. Anglo-American

1. Cataloguing

1. Rules.

1. AACR2.

1. (2nd

1. ed.,

1. 2002

1. revision

1. with

1. 2005

1. update).

1. Web

1. access

1. via

1. http://desktop.loc.gov/

1. (Need

1. User

1. ID

1. and

1. Password

1. for

1. Login)

2. Library

1. of

1. Congress

1. Rule

1. Interpretations.

1. Web

1. access

1. via

1. http://desktop.loc.gov/

1. (Need

1. User

1. ID

1. and

1. Password

1. for

1. Login)

2. LCSH:

1. Principles

1. of

1. Structure

1. and

1. Policies

1. of

1. Application.

1. Web

1. access

1. via

1. http://desktop.loc.gov/

1. (Need

1. User

1. ID

1. and

1. Password

1. for

1. Login)

2. Subject

1. Cataloging

1. Manual.

1. Web

1. access

1. via

1. http://desktop.loc.gov/

1. (Need

1. User

1. ID

1. and

1. Password

1. for

1. Login)

2. Library

1. of

1. Congress.

1. Classification

1. Web,

1. Class

1. G

1. schedule.

1. (2005

1. ed.).

1. Web

1. access

1. http://classificationweb.net/Menu/index.html

1. (Need

1. User

1. ID

1. and

1. Password

1. for

1. Login)

2. Cartographical

1. materials:

1. a

1. manual

1. of

1. interpretation

1. of

1. AACR2.

1. (2002

1. rev.,

1. 2nd

1. ed.).

1. Chicago:

1. ALA.

1. Web

1. access

1. via

1. http://desktop.loc.gov/

1. (Need

1. User

1. ID

1. and

1. Password

1. for

1. Login)

Incoming

Cartographic

Materials

1. Sources

1. of

1. materials

##

1. 1. Ordered

1. 1. and

1. 1. received

1. 1. by

1. 1. MonoAcq

##

1. 2. Gifts

1. 1. received

1. 1. by

1. 1. MonoAcq

## SERMs ##

1. 2. SERMs
   3. Problem/Recat

1. 1. from

1. 1. branch

1. 1. libraries

## GovDocs # Types of materials ## Print sheet maps (including

1. 2. GovDocs
2. Types of materials
   1. Print sheet maps (Including print/non-print

1. 1. accompanied

1. 1. materials)

###

1. 1. 1. Paper

1. 1. 1. sheet

1. 1. 1. maps

### Profile ### Section ### View ## Atlases (print

1. 1. 2. Profile
      3. Section
      4. View
   2. Atlases (Print and/or

1. 1. non-print

1. 1. format)

##

1. 2. Electronic

1. 1. resources

###

1. 1. 1. CD-ROM

###

1. 1. 2. DVD-ROM

###

1. 1. 2. Remote

1. 1. 1. access

1. 1. 1. (Internet)

## Microform ### Microfiche ### Microfilm ## Projected Graphic<!-- /* Font Definitions */ @font-face {font-family:"Cambria Math"; panose-1:2 4 5 3 5 4 6 3 2 4; mso-font-charset:1; mso-generic-font-family:roman; mso-font-format:other; mso-font-pitch:variable; mso-font-signature:0 0 0 0 0 0;} @font-face {font-family:Calibri; panose-1:2 15 5 2 2 2 4 3 2 4; mso-font-charset:0; mso-generic-font-family:swiss; mso-font-pitch:variable; mso-font-signature:-1610611985 1073750139 0 0 159 0;} /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal {mso-style-unhide:no; mso-style-qformat:yes; mso-style-parent:""; margin:0in; margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:12.0pt; font-family:"Calibri","sans-serif"; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-language:EN-US;} .MsoChpDefault {mso-style-type:export-only; mso-default-props:yes; font-size:12.0pt; mso-ansi-font-size:12.0pt; mso-bidi-font-size:12.0pt; mso-ascii-font-family:Calibri; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-bidi-language:EN-US;} @page Section1 {size:8.5in 11.0in; margin:1.0in 1.0in 1.0in 1.0in; mso-header-margin:.5in; mso-footer-margin:.5in; mso-paper-source:0;} div.Section1 {page:Section1;} -->---Video-recording ### Videocartridge ### Videocassette ### Videodisc ### Transparency ### Slide ## &nbsp;Non-projected Graphic<!-- /* Font Definitions */ @font-face {font-family:"Cambria Math"; panose-1:2 4 5 3 5 4 6 3 2 4; mso-font-charset:1; mso-generic-font-family:roman; mso-font-format:other; mso-font-pitch:variable; mso-font-signature:0 0 0 0 0 0;} @font-face {font-family:Calibri; panose-1:2 15 5 2 2 2 4 3 2 4; mso-font-charset:0; mso-generic-font-family:swiss; mso-font-pitch:variable; mso-font-signature:-1610611985 1073750139 0 0 159 0;} /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal {mso-style-unhide:no; mso-style-qformat:yes; mso-style-parent:""; margin:0in; margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:12.0pt; font-family:"Calibri","sans-serif"; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-language:EN-US;} .MsoChpDefault {mso-style-type:export-only; mso-default-props:yes; font-size:12.0pt; mso-ansi-font-size:12.0pt; mso-bidi-font-size:12.0pt; mso-ascii-font-family:Calibri; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-bidi-language:EN-US;} @page Section1 {size:8.5in 11.0in; margin:1.0in 1.0in 1.0in 1.0in; mso-header-margin:.5in; mso-footer-margin:.5in; mso-paper-source:0;} div.Section1 {page:Section1;} -->---Visual materials ### Charts ### Diagrams ### Graphics ### Photographs ### Pictures ### Posters ### Prints ### Blueline print ### Models ### Technical drawings ## Globe ## Kits ## Remote-sensing images h3. h5. Searching in OCLC Connexion Client # The following is an OCLC Connexion Client search procedure for finding match and or near match bib record(s) for cartographic materials in various formats. Often ISBN number cannot be found on the item, apply the following sequence to retrieve all the bib records that can possibly be found: #* &nbsp;1st choice: Derived search #* &nbsp;2nd choice: ISBN search if ISBN is available #* &nbsp;3rd choice: Title Whole Phrase (tiw=) search #* &nbsp;4th choice: Key/Numeric Search # Criteria needed to decide whether the found bib record(s) can be used to proceed with the next cataloging step---editing, deriving new record from existing record(s), creating new record from blank work-form, processing item as added or continuation copy and etc.: #* &nbsp;Work-form used for the bib record (LDR, 008) #* &nbsp;Bib record’s creating agency, DLC, GPO, GIS, pcc or other (040, 042) #* &nbsp;Physical description of the item and or the accompanied material (007, 300, 500) #* &nbsp;Main entry and or title entry (1XX, 245) #* &nbsp;Publisher and publishing date (260) #* &nbsp;Scale statement (034, 255, 500) #* &nbsp;Edition statement if available (250, 500) #* &nbsp;Note(s) to differentiate any similar bib records (5XX) #* &nbsp;Literary nature of item’s content and its intended usage (245, 5XX) #* &nbsp;ISBN present in both item and bib record (020, 024) #* &nbsp;Branch library’s decision for item to be cataloged as part of a map serials, map series class together or class separately, multi-volume set or as a separate piece (LDR, 008, 050, 052, 072, 086, 090, 099, 245, 4XX/8XX) # The following table lists the correct work-form to be used for various formats. If the literary content of the item is not about a geographic area(s), follow the search and editing guideline documentation for that particular format.

1. 2. Microform
      1. Microfiche
      2. Microfilm
   3. Projected Graphic---Video-recording
      1. Videocartridge
      2. Videocassette
      3. Videodisc
      4. Transparency
      5. Slide
   4.  Non-projected Graphic---Visual materials
      1. Charts
      2. Diagrams
      3. Graphics
      4. Photographs
      5. Pictures
      6. Posters
      7. Prints
      8. Blueline print
      9. Models
      10. Technical drawings
   5. Globe
   6. Kits
   7. Remote-sensing images

Searching in OCLC Connexion Client

1. The following is an OCLC Connexion Client search procedure for finding match and or near match bib record(s) for cartographic materials in various formats. Often ISBN number cannot be found on the item, apply the following sequence to retrieve all the bib records that can possibly be found:
   •  1st choice: Derived search
   •  2nd choice: ISBN search if ISBN is available
   •  3rd choice: Title Whole Phrase (tiw=) search
   •  4th choice: Key/Numeric Search
2. Criteria needed to decide whether the found bib record(s) can be used to proceed with the next cataloging step---editing, deriving new record from existing record(s), creating new record from blank work-form, processing item as added or continuation copy and etc.
   •  Work-form used for the bib record (LDR, 008)
   •  Bib record’s creating agency, DLC, GPO, GIS, pcc or other (040, 042)
   •  Physical description of the item and or the accompanied material (007, 300, 500)
   •  Main entry and or title entry (1XX, 245)
   •  Publisher and publishing date (260)
   •  Scale statement (034, 255, 500)
   •  Edition statement if available (250, 500)
   •  Note(s) to differentiate any similar bib records (5XX)
   •  Literary nature of item’s content and its intended usage (245, 5XX)
   •  ISBN present in both item and bib record (020, 024)
   •  Branch library’s decision for item to be cataloged as part of a map serials, map series class together or class separately, multi-volume set or as a separate piece (LDR, 008, 050, 052, 072, 086, 090, 099, 245, 4XX/8XX)
3. The following table lists the correct work-form to be used for various formats. If the literary content of the item is not about a geographic area(s), follow the search and editing guideline documentation for that particular format.