Cartographic materials

Introduction

The following guideline is mainly to be use for the copy cataloging of cartographic materials. Guidelines for any cataloging process, other than copy cataloging, like original cataloging by deriving from an existing bib record or using a blank work-form, can be found in the reference materials listed below. This also applies to any in-depth cataloging questions. For issues regarding local editing and processing practices in general, refer to MIT Libraries’ Monograph Editing Guideline.

Reference materials for editing:

1. MIT Libraries’ Monograph Editing Guidelines. http://macfadden.mit.edu:9500/colserv/cat/monocat/MonoTags.htm
2. MIT Libraries’ Monograph Acquisition Section: Procedures. http://macfadden.mit.edu:9500/colserv/monoacq/policies/policies.html
3. MIT Libraries’ Authorities Policies and Procedures. http://macfadden.mit.edu:9500/colserv/cat/authorities/authorities-polproc.htm
4. OCLC Bibliographic Formats and Standards. http://www.oclc.org/bibformats/en/
5. Library of Congress Bibliographic MARC Formats. http://www.loc.gov/marc/bibliographic/ecbdhome.html
6. Anglo-American Cataloguing Rules. AACR2. (2nd ed., 2002 revision with 2005 update). Web access via http://desktop.loc.gov/ (Need User ID and Password for Login)
7. Library of Congress Rule Interpretations. Web access via http://desktop.loc.gov/ (Need User ID and Password for Login)
8. LCSH: Principles of Structure and Policies of Application. Web access via http://desktop.loc.gov/ (Need User ID and Password for Login)
9. Subject Cataloging Manual. Web access via http://desktop.loc.gov/ (Need User ID and Password for Login)
10. Library of Congress. Classification Web, Class G schedule. (2005 ed.). Web access http://classificationweb.net/Menu/index.html (Need User ID and Password for Login)
11. Cartographical materials: a manual of interpretation of AACR2. (2002 rev., 2nd ed.). Chicago: ALA. Web access via http://desktop.loc.gov/ (Need User ID and Password for Login)

Incoming Cartographic Materials

1. Sources of materials
   1. Ordered and received by MonoAcq
   2. Gifts received by MonoAcq
   3. SERMs
   4. Problem/Recat from branch libraries
   5. GovDocs
2. Types of materials
   1. Print sheet maps (Including print/non-print accompanied materials)
      1. Paper sheet maps
      2. Profile
      3. Section
      4. View
   2. Atlases (Print and/or non-print format)
   3. Electronic resources
      1. CD-ROM
      2. DVD-ROM
      3. Remote access (Internet)
   4. Microform
      1. Microfiche
      2. Microfilm
   5. Projected Graphic---Video-recording
      1. Videocartridge
      2. Videocassette
      3. Videodisc
      4. Transparency
      5. Slide
   6.  Non-projected Graphic---Visual materials
      1. Charts
      2. Diagrams
      3. Graphics
      4. Photographs
      5. Pictures
      6. Posters
      7. Prints
      8. Blueline print
      9. Models
      10. Technical drawings
   7. Globe
   8. Kits
   9. Remote-sensing images

Searching in OCLC Connexion Client

1. The following is an OCLC Connexion Client search procedure for finding match and or near match bib record(s) for cartographic materials in various formats. Often ISBN number cannot be found on the item, apply the following sequence to retrieve all the bib records that can possibly be found:
   •  1st choice: Derived search
   •  2nd choice: ISBN search if ISBN is available
   •  3rd choice: Title Whole Phrase (tiw=) search
   •  4th choice: Key/Numeric Search
2. Criteria needed to decide whether the found bib record(s) can be used to proceed with the next cataloging step---editing, deriving new record from existing record(s), creating new record from blank work-form, processing item as added or continuation copy and etc.
   •  Work-form used for the bib record (LDR, 008)
   •  Bib record’s creating agency, DLC, GPO, GIS, pcc or other (040, 042)
   •  Physical description of the item and or the accompanied material (007, 300, 500)
   •  Main entry and or title entry (1XX, 245)
   •  Publisher and publishing date (260)
   •  Scale statement (034, 255, 500)
   •  Edition statement if available (250, 500)
   •  Note(s) to differentiate any similar bib records (5XX)
   •  Literary nature of item’s content and its intended usage (245, 5XX)
   •  ISBN present in both item and bib record (020, 024)
   •  Branch library’s decision for item to be cataloged as part of a map serials, map series class together or class separately, multi-volume set or as a separate piece (LDR, 008, 050, 052, 072, 086, 090, 099, 245, 4XX/8XX)