Monograph Cataloging Documentation

Cataloging work-supply

• Ordered and received by MonoAcq
• Gifts received by MonoAcq
• SERMs
• Precat recalls
• Problems and Recat
• Government Documents
• Rush material
• Physics Reading Room
• Distribution of Incoming Monograph Materials
• Conference proceedings: when to forward to Sercat

Searching in Connexion

MIT custom macros for searching

• ISBN macro
• IMF working papers macro
• NBER macro

Connexion command line and keyword boxes

Match points for records

Choosing among multiple records

LC vs. non-LC copy

• What counts as LC
• What doesn't count as LC

Physical Processing

BOOKS

• Placement of barcodes
• Transcription of call number
• Other

Non-Western Language Books (Arabic, Japanese, Farsi, etc.)

Accompanying Materials

• Barcodes
• Music: Scores with parts
• Call numbers
• Terms for accompanying material
• Computer disks

Special Formats

• Placement of barcodes
• Transcription of call number
• Other

Monograph Editing Guidelines

LC/PCC copy

• Fixed field
• Variable fields
• Description
• Access Points
• Series interim procedures---not yet finalized (Oct. 2006)

LC/PCC CIP

• Fixed field
• Variable fields
• Description
• Access Points
• Series interim procedures---not yet finalized (Oct. 2006)

Contributed Copy

• Fixed field
• Variable fields
• Description
• Access Points
• Series interim procedures---not yet finalized (Oct. 2006)

LC exceptions

• Added Entries for MIT Names
• Bibliographies/Z Classification
• Classification: PZ1-PZ4
• Exhibition Catalogs for MIT Museums
• Later Editions
• N class
• Microform Reproductions
• TR class
• T171: works by and about MIT

Conferences and classed together series

Cataloging guidelines for monograph conference proceedings for Engineering and Science

• Introduction
• Summary
• Guidelines
• Searching guidelines when no call number is given
• Materials Research Society symposia
• Special situations
  • Library-supplied call number
  • Multiple conference call numbers
  • Hierarchical conference relationships
• Unnamed conferences for Barker
• Call Numbers for Classed Together Multi-Part Sets

Other cataloging guidelines

Work Letters: A Summary of LC Practice

• The Work Letter "b"
• The Work Letter "a"
• Other Work Letters/Other Usage

Varying Form of Title: 246

FASTCAT

• Triage
• Fastcat in Connexion
• Next-day shelflisting
• What isn't Fastcat?
• The Fastcat macro

Non-book materials

• Audiobooks
  • Sources of materials
  • Searching for audiobooks in OCLC Connexion

• Cartographic Materials
  • Introduction

• • Incoming Cartographic Materials
    • Sources of materials
    • Types of materials

• • Searching in OCLC Connexion Client

• • Editing Guidelines
    • General
    • Fixed Fields
    • Variable Fields

• • Physical processing: barcodes and call numbers

• CD-ROMs, DVD-ROMs
  • Sources of materials
  • Searching for CD-ROMs/DVD-ROMs in OCLC Connexion

• Microforms
  • Barcoding
  • Call number
  • Continuations
  • Sending microforms to the libraries
  • Works Published Both As Book and As Microform: What To Do

• • Microform Editing Guidelines
    • Fixed Fields
    • Variable Fields

• Music Materials
  • Types of materials (in descending order of frequency)
  • Sources of materials

• Videos (Non-Music)
  • Introduction

• • Editing guidelines
    • Fixed fields
    • Variable fields
    • Feature Films
    • Assigning call numbers and subject headings to feature film copy

Working in Aleph

Precats

Using the precat template

Creating a Precat record via Worldcat

Non-Roman Precats

Continuations: editing the bib. record

Moving Orders from Brief Records to Full Catalog Records

Getting Records into Edit Mode

Moving the Order

Get rid of brief ADM and BIB records

Link Item and Holding

Additional steps for continuations

How to remove bibliographic records

Deleting item records

Deleting "canceled" items

Decisions made during migration to Aleph

MCM in the 852 field

793's

Additional workflows and procedures

"Bound-withs"

Cataloging items in OCLC first

Error Reports to OCLC

IEEExplore

Conference publications

Seminar digests (also known as Colloquia or Conference proceedings)

MIT Technical Reports

Technical reports searching and verification

NBERs

Special handling

Preservation Photocopies

Silent Adds